HUACHEN INTERNATIONAL (TERA FLEET) LIMITED — VACANCY ANNOUNCEMENT

Huachen International (Tera Fleet) Limited seeks to employ energetic and experienced Assistants to the Fleet Manager in the Fleet Operations Department to join our growing team.

Position: Assistant to the Fleet Manager
Department: Fleet Operations Department
Location: Ndola, Sakania, Zambia
Employment Type: Full-Time

Job Purpose:

The overall purpose of the role is to assist the Fleet Manager in managing and overseeing the supervision of the company’s fleet and staff operations.

Main Duties and Responsibilities:

1. Vehicle Dispatching and On-Route Operation Management: Assist with route planning within Zambia and for cross-border transportation (mainly from Zambia to mining sites including Kolwezi and Likasi in the Democratic Republic of the Congo), to ensure safe and on-time delivery of cargo. Establish an emergency response mechanism to efficiently handle unexpected incidents such as vehicle breakdowns in transit, traffic accidents, and detentions at checkpoints.
2. Fuel Management: Be responsible for controlling fuel issuance, the core cost of the fleet. Regularly verify truck refuelling data to limit irregular practices, including fuel theft and unauthorised fuel resale.
3. Cost Control: Review and manage fleet and driver expenses across all routes, including toll fees, bridge tolls, and minor local statutory charges, to ensure documentary evidence for every payment. Coordinate with loading/unloading factories, ports, or yards to optimize queuing and cargo handling procedures and minimise fleet transit delays.
4. Policy Compliance and Asset Management: Assist in renewing local transport permits and follow up on accident claims: oversee the full-cycle process of damage assessment, incident reporting, and insurance claims for traffic accidents, to maximise corporate recovery claims.
5. Local Team Management: Assist in formulating and implementing daily management rules, safe-driving training, and performance-based compensation assessment systems for local and cross-border drivers. Cooperate with Admin and HR departments to properly handle local and cross-border drivers’ onboarding, resignation, disciplinary cases, and potential labour-office disputes. Guarantee company policy implementation covering rewards & penalties, recruitment, and development.
6. Vehicle Maintenance and Logistic Support: Work with the in-house repair workshop to formulate and implement preventive maintenance schedules for heavy-duty trucks from brands including CNHTC, Shaanxi Automobile, and FAW, to minimize vehicle breakdowns. Review vehicle repair reports and spare-parts requisition forms to prevent false reporting, concealed information, and loss of spare parts.

Qualifications and Experience:

• Bachelor’s degree or higher in Transport & Logistics Management, Supply Chain, Business Administration, or any relevant field.
• At least three (3) years of hands-on experience in cross-border fleet supervision/management or logistics/transportation.
• Proficient in the mechanical performance and common fault diagnosis of mainstream heavy-duty trucks (such as SINO Truck, Howo, SHACMAN, FAW, etc.).
• Highly skilled in Office software, including Excel and Word; capable of independently compiling weekly/monthly fleet operation reports and benefit statements, with strong data analysis capabilities.
• Must be a paid-up member of the Zambia Chartered Institute of Logistics and Transport (ZCILT) .
• Must be a resident of Ndola, or willing to relocate.

Other Preferences:

• Must be thoroughly familiar with the Democratic Republic of the Congo to Zambia route, including all toll stations, rest stops, inspection points, and distances.
• High sense of responsibility, meticulous work ethic, and strong management and execution skills.
• Familiarity with local traffic laws, traffic police procedures, and insurance claims processes.
• Excellent stress tolerance and crisis-handling capabilities, strong integrity, and extensive on-site management experience.

Method of Application:

Interested candidates should send cover letters, qualifications, and CVs with at least three (3) traceable references as a single PDF document to:

📧 Email Application: [email protected]
📝 Subject Line: Assistant to the Fleet Manager

NOTE: All interviews shall be conducted in-person at our Sakania Office in Ndola. Only shortlisted candidates will be contacted.

To apply for this job email your details to [email protected]