Overview

Our client, a commercial poultry farm based in State Lodge, Lusaka, is looking for a well-organized and detail-oriented Office Clerk to support the farm’s administrative and record-keeping functions who will be responsible for keeping farm documentation, records, and weekly operational files neatly organized, updated, and ready for submission to the Management Accountant. The successful candidate will play a vital role in ensuring smooth administrative flow between daily farm operations and financial management.

Key Responsibilities

• Weekly Document Preparation: Collect, organize, and submit weekly financial and operational records (e.g., feed delivery slips, egg/broiler sales invoices, petty cash receipts, farm inventory logs) to the Management Accountant every week.
• Filing & Archiving: Maintain a clean, structured, and easy-to-navigate filing system for both hard-copy and digital documents.
• Data Entry: Perform basic data entry of records where required.
• General Administrative Support: Assist with copying, scanning, printing, distributing office correspondence and general office administration as needed.

Requirements

• Certificate/Diploma in Business Administration, Office Management or related field will be an added advantage.
• 1–2 years of experience in an office, clerical, or administrative role. Experience in agriculture or a farm setting is a plus.
• Strong filing and document organization capabilities.
• Basic proficiency in Microsoft Office (Word, Excel).
• Good attention to detail and ability to meet weekly reporting deadlines.
• Clear communication and basic numeracy skills.
• Personal Attributes: Honest, punctual, self-motivated, and able to handle confidential financial records with high discretion.
• Living near the farm location will be desirable.

• Collect, organize, and submit weekly financial and operational records (e.g., feed delivery slips, egg/broiler sales invoices, petty cash receipts, farm inventory logs) to the Management Accountant every week.
• Maintain a clean, structured, and easy-to-navigate filing system for both hard-copy and digital documents.
• Perform basic data entry of records where required.
• Assist with copying, scanning, printing, distributing office correspondence and general office administration as needed.

• Strong filing and document organization capabilities.
• Basic proficiency in Microsoft Office (Word, Excel).
• Good attention to detail.
• Ability to meet weekly reporting deadlines.
• Clear communication skills.
• Basic numeracy skills.
• High discretion in handling confidential financial records.

• Certificate/Diploma in Business Administration, Office Management or related field will be an added advantage.
• 1–2 years of experience in an office, clerical, or administrative role.
• Experience in agriculture or a farm setting is a plus.
• Honest, punctual, self-motivated.