The Zambia Medicines and Medical Supplies Agency (ZAMMSA) is a Statutory Government Agency established by the ZAMMSA Act No.9 of 2009 and charged with the procurement of medicines and medical supplies, storage of medicines and medical supplies and distribution of medicines and medical supplies to all public facilities in Zambia. The Agency’s responsibility is carried out on behalf of Government, ensuring that essential drugs and medical supplies are available and accessible to the public. ZAMMSA ensures quality and safety of the distributed medical products through strict quality assurance protocols, including inspections and compliance with regulatory requirement.

The Agency seeks applications from suitably qualified and experienced Zambian Nationals to fill the under listed positions at ZAMMSA:

5. DIRECTOR – HUMAN RESOURCE AND ADMINISTRATION (x 01)

Grade: ZMS 02

Main Job Purpose

To coordinate the human resource management, security, maintenance, transport and administrative functions in order to ensure effective operations of the Agency.

Main Responsibilities:

The main duties and responsibilities for this post are but not limited to the following:

1. Policy and Strategic Planning

• Coordinates the development and implementation of policies in order to provide guidance in the operations of the Agency.
• Contributes to the formulation of ZAMMSA corporate strategies in order to drive the productivity of the Agency.

2. Human Resource Management and Development

• Coordinates human resource management functions in order to enhance staff morale and optimise the utilisation of human resources in the Agency.
• Coordinates human resource development functions in order to facilitate staff development and enhance staff performance.

3. Administrative and Logistical Support Services

• Coordinates the timely provision of administrative and logistical support services in order to facilitate efficient and effective operations of the Agency.

4. Transport and Distribution Services

• Coordinates the provision of transport and distribution services in order to facilitate the efficient distribution of medicines and medical supplies and the day-to-day operations of the Agency.

5. Maintenance and Security Services

• Coordinates the timely provision of maintenance services in order to facilitate efficient and effective service delivery.
• Coordinates security services for the Agency’s medicines, medical supplies, equipment, assets and personnel in order to ensure safety.

6. Leadership and Management

• Provides leadership to the Human Resource and Administration teams in order to foster a culture of excellence, teamwork and continuous improvement and achieve performance targets.
• Coordinates the timely preparation of the annual departmental budget and work plans in order to facilitate programme implementation.
• Coordinates the monitoring and evaluation of programme implementation in order to assess impact on service delivery and provide appropriate interventions.
• Coordinates the timely preparation of departmental, quarterly and the Agency’s annual reports in order to facilitate informed decision-making.
• Coordinates the development of work plans and implementation of the Performance Management System (PMS) in order to monitor and evaluate performance.
• Manages human and other material resources in order to facilitate achievement of departmental objectives.

PERSONAL ATTRIBUTES:

• Integrity
• Tact and Diplomacy

SKILLS REQUIRED

• Leadership skills
• Managerial skills
• Interpersonal skills
• Analytical skills
• Good computer skills
• Ability to write clear strategic and analytical reports
• Ability to communicate fluently in English

MINIMUM QUALIFICATIONS AND EXPERIENCE

• Full Grade 12 School Certificate
• Bachelor’s Degree in Public Administration, Human Resources or its equivalent
• Master’s Degree in a relevant field
• Full Member of the Zambia Institute of Human Resource Management (ZIHRM)
• Minimum 8 years’ work experience, 4 of which should be at senior management level

• Coordinates the development and implementation of policies in order to provide guidance in the operations of the Agency.
• Contributes to the formulation of ZAMMSA corporate strategies in order to drive the productivity of the Agency.
• Coordinates human resource management functions in order to enhance staff morale and optimise the utilisation of human resources in the Agency.
• Coordinates human resource development functions in order to facilitate staff development and enhance staff performance.
• Coordinates the timely provision of administrative and logistical support services in order to facilitate efficient and effective operations of the Agency.
• Coordinates the provision of transport and distribution services in order to facilitate the efficient distribution of medicines and medical supplies and the day-to-day operations of the Agency.
• Coordinates the timely provision of maintenance services in order to facilitate efficient and effective service delivery.
• Coordinates security services for the Agency’s medicines, medical supplies, equipment, assets and personnel in order to ensure safety.
• Provides leadership to the Human Resource and Administration teams in order to foster a culture of excellence, teamwork and continuous improvement and achieve performance targets.
• Coordinates the timely preparation of the annual departmental budget and work plans in order to facilitate programme implementation.
• Coordinates the monitoring and evaluation of programme implementation in order to assess impact on service delivery and provide appropriate interventions.
• Coordinates the timely preparation of departmental, quarterly and the Agency’s annual reports in order to facilitate informed decision-making.
• Coordinates the development of work plans and implementation of the Performance Management System (PMS) in order to monitor and evaluate performance.
• Manages human and other material resources in order to facilitate achievement of departmental objectives.

• Leadership skills
• Managerial skills
• Interpersonal skills
• Analytical skills
• Good computer skills
• Ability to write clear strategic and analytical reports
• Ability to communicate fluently in English

• Full Grade 12 School Certificate
• Bachelor’s Degree in Public Administration, Human Resources or its equivalent
• Master’s Degree in a relevant field
• Full Member of the Zambia Institute of Human Resource Management (ZIHRM)