Background

The Zambia Medicines and Medical Supplies Agency (AGENCY) is a Statutory Government Agency established by the ZAMMSA Act No.9 of 2009 and charged with the procurement of medicines and medical supplies, storage of medicines and medical supplies and distribution of medicines and medical supplies to all public facilities in Zambia. The Agency’s responsibility is carried out on behalf of Government, ensuring that essential drugs and medical supplies are available and accessible to the public. ZAMMSA ensures quality and safety of the distributed medical products through strict quality assurance protocols, including inspections and compliance with regulatory requirement.

The Agency seeks applications from suitably qualified and experienced Zambian Nationals to fill the under listed positions at ZAMMSA:

Main Job Purpose

To coordinate the management of financial resources in order to ensure the financial stability, growth and compliance of the Agency by providing accurate financial insights, managing resources efficiently and driving commercial initiatives that align with the Agency’s strategic objectives.

Main Responsibilities:

The main duties and responsibilities for this post are but not limited to the following:

1. Financial Management Policies and Strategic Planning

• Coordinates the formulation and review of financial management policies, regulations and guidelines in order to provide a framework for the prudent management of public resources.
• Contributes to the development and implementation of strategic plans in order to provide a roadmap for financial stability and growth and align financial resources with strategic priorities.

2. Management Accounting and Financial Reporting

• Coordinates the Agency’s management accounting functions, including budgeting, forecasting and financial analysis, in order to support strategic planning and decision-making.
• Coordinates accurate and timely financial reporting, including statutory accounts, management reports and financial statements, in order to maintain transparency and regulatory compliance.

3. Investments and Fund Management

• Coordinates the management and optimisation of the Agency’s investment portfolio in order to maximise returns and enhance financial stability.
• Coordinates the management and allocation of medicines and medical supplies funds, including working capital and reserves, in order to ensure adequate liquidity.

4. Business Development and Stakeholder Management

• Coordinates the identification and pursuit of new business opportunities, partnerships and markets in order to expand the Agency’s revenue streams and ensure long-term sustainability.
• Manages relationships with key stakeholders, including banks, regulators and partners, in order to foster trust and secure funding and partnerships.

5. Risk Management, Compliance and Governance

• Coordinates the identification, assessment and mitigation of financial risks, including market, credit and operational risks, in order to safeguard the Agency’s assets and reputation.
• Ensures adherence to financial regulations, standards and internal policies in order to maintain ethical standards and avoid legal penalties.

6. Financial Systems and Technology

• Coordinates the implementation and maintenance of financial systems and technologies in order to improve efficiency, accuracy and data integrity.

7. Leadership and Management

• Provides leadership to the Finance and Commercial teams in order to foster a culture of excellence, teamwork and continuous improvement and achieve performance targets.
• Undertakes training and development of staff in order to ensure high performance and compliance with best practices.
• Coordinates the timely preparation of the annual budgets and work plans in order to mobilise financial resources for programme execution.
• Coordinates the development of work plans and implementation of the Performance Management System (PMS) in order to monitor and evaluate performance.
• Manages human and other material resources in order to facilitate achievement of departmental objectives.

PERSONAL ATTRIBUTES:

• Integrity
• Tact and Diplomacy

SKILLS REQUIRED

• Leadership skills
• Managerial skills
• Interpersonal skills
• Analytical skills
• Good computer skills
• Ability to write clear strategic and technical reports
• Ability to communicate fluently in English

MINIMUM QUALIFICATIONS AND EXPERIENCE

• Full Grade 12 School Certificate
• Degree in Accountancy, Full ACCA/CIMA, Chartered Accountancy or its equivalent
• Member of the Zambia Institute of Chartered Accountants (ZICA)
• A Master’s Degree in a relevant field will be an added advantage
• Minimum 8 years’ work experience, 6 of which should be at senior management level

• Coordinates the formulation and review of financial management policies, regulations and guidelines in order to provide a framework for the prudent management of public resources.
• Contributes to the development and implementation of strategic plans in order to provide a roadmap for financial stability and growth and align financial resources with strategic priorities.
• Coordinates the Agency’s management accounting functions, including budgeting, forecasting and financial analysis, in order to support strategic planning and decision-making.
• Coordinates accurate and timely financial reporting, including statutory accounts, management reports and financial statements, in order to maintain transparency and regulatory compliance.
• Coordinates the management and optimisation of the Agency’s investment portfolio in order to maximise returns and enhance financial stability.
• Coordinates the management and allocation of medicines and medical supplies funds, including working capital and reserves, in order to ensure adequate liquidity.
• Coordinates the identification and pursuit of new business opportunities, partnerships and markets in order to expand the Agency’s revenue streams and ensure long-term sustainability.
• Manages relationships with key stakeholders, including banks, regulators and partners, in order to foster trust and secure funding and partnerships.
• Coordinates the identification, assessment and mitigation of financial risks, including market, credit and operational risks, in order to safeguard the Agency’s assets and reputation.
• Ensures adherence to financial regulations, standards and internal policies in order to maintain ethical standards and avoid legal penalties.
• Coordinates the implementation and maintenance of financial systems and technologies in order to improve efficiency, accuracy and data integrity.
• Provides leadership to the Finance and Commercial teams in order to foster a culture of excellence, teamwork and continuous improvement and achieve performance targets.
• Undertakes training and development of staff in order to ensure high performance and compliance with best practices.
• Coordinates the timely preparation of the annual budgets and work plans in order to mobilise financial resources for programme execution.
• Coordinates the development of work plans and implementation of the Performance Management System (PMS) in order to monitor and evaluate performance.
• Manages human and other material resources in order to facilitate achievement of departmental objectives.

• Leadership skills
• Managerial skills
• Interpersonal skills
• Analytical skills
• Good computer skills
• Ability to write clear strategic and technical reports
• Ability to communicate fluently in English

• Full Grade 12 School Certificate
• Degree in Accountancy, Full ACCA/CIMA, Chartered Accountancy or its equivalent
• Member of the Zambia Institute of Chartered Accountants (ZICA)
• A Master’s Degree in a relevant field will be an added advantage