JOB OPPORTUNITIES

Mulonga Water Supply and Sanitation Company Ltd is a dynamic and vibrant Company providing water and sanitation services in the Municipalities of Chingola, Mufulira and Chililabombwe. At Mulonga, all employees play a crucial role in moving the company “towards purified excellence”. Thus Mulonga acknowledges the importance of having a team that will actualize its objectives and ultimately transform Mulonga into “the most admired utility in Africa”. To ensure this is achieved, Mulonga commits to attract and retain the best employees through a systematic talent management process.

Applications are now invited from suitably qualified candidates to join the team in the positions below:

MANAGEMENT SECRETARY

Purpose of the Job

To provide secretarial and administrative support to the superior in order to ensure efficient and effective operation of the Director or Manager’s office

Main accountabilities

• Types all correspondence/documents to ensure that all correspondence and other documents are efficiently typed and submits for quick action.
• Maintains all correspondences/documents accurately and keeps a record of the Superior ‘s appointments.
• Receives telephone calls and takes down messages appropriately.
• Ensures that all confidential and other documents from both internal and external sources are well secured.
• Ensure that visitors/clients are attended to and that queries are appropriately attended to.
• Maintains all office use materials and Stationery for the superior’s office and other staff members by making sure the offices have all the stationery required at the right time and give support staff services to basic administration work in the Department.
• Ensures that stock stationery levels are maintained for smooth office operations.
• Operates standard office equipment: computer, photocopier, scanner, binder, laminator and shredder.
• Processes travel documents, makes flight bookings and draws necessary allowances for superior
• Reconciles and ensure availability of petty cash

Knowledge and Skill Requirements:

• 5 O-Level School Certificate
• Diploma in Secretarial Services and or Diploma in Management Studies
• Minimum 3 Years post qualification experience in a similar role
• Experience in preparation and coordination of management meetings
• Experience in Minute taking and preparation of action points
• Ability to prepare, format and proofread of reports, memorandum and correspondence
• Document control and records management

Please note that only short-listed candidates will be communicated to. Female candidates are especially encouraged to apply.

• Types all correspondence/documents to ensure that all correspondence and other documents are efficiently typed and submits for quick action.
• Maintains all correspondences/documents accurately and keeps a record of the Superior ‘s appointments.
• Receives telephone calls and takes down messages appropriately.
• Ensures that all confidential and other documents from both internal and external sources are well secured.
• Ensure that visitors/clients are attended to and that queries are appropriately attended to.
• Maintains all office use materials and Stationery for the superior’s office and other staff members by making sure the offices have all the stationery required at the right time and give support staff services to basic administration work in the Department.
• Ensures that stock stationery levels are maintained for smooth office operations.
• Operates standard office equipment: computer, photocopier, scanner, binder, laminator and shredder.
• Processes travel documents, makes flight bookings and draws necessary allowances for superior
• Reconciles and ensure availability of petty cash

• Ability to prepare, format and proofread of reports, memorandum and correspondence
• Document control and records management

• 5 O-Level School Certificate
• Diploma in Secretarial Services and or Diploma in Management Studies