Program Assistant job at US Embassy

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Vacancy title: Program Assistant

[ Type: FULL TIME , Industry: Public Administration, and Government , Category: Admin & Office ]

Jobs at:

US Embassy

Deadline of this Job:
07 December 2022  

Duty Station:
Within Zambia , Lusaka , South - Central Africa

Date Posted: Tuesday, November 22, 2022 , Base Salary: Not Disclosed

Vacancy Time Zone:
LE – 4001 7
ZMW ZK181,025.36
Work Schedule:
Full-time –
Promotion Potential:
Duty Location(s):
1 Vacancy in
Lusaka, ZA
Telework Eligible:
For More Info:
HR Section
[email protected]

Hiring Path:
• Open to the public
Who May Apply/Clarification From the Agency:
For USEFM – FP is 07. Actual FP salary determined by Washington D.C.
• All Interested Applicants / All Sources
Security Clearance Required:
Public Trust – Background Investigation
Appointment Type
Appointment Type Details:
• Definite; Not to exceed 5 years from the start date of employment
Marketing Statement:
We encourage you to read and understand the Eight (8) Qualities of Overseas Employees before you apply.
The work schedule for this position is:
o Full Time (40 hours per week)
Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
Supervisory Position:
Relocation Expenses Reimbursed:
Travel Required:
Occasional Travel
For training purposes

The Administrative and Program Assistant is the first Millennium Challenge Corporation (MCC) staff member at post: Coordinates among MCC Washington, Embassy staff, and local public and private partners to set up a new MCC office at post. Subsequently, under the supervision of the Resident Country Director (RCD), responsible for administrative and routine program functions related to MCC operations in Zambia.

Qualifications and Evaluations
EXPERIENCE : Minimum of three (3) years of progressively responsible experience in office management, administrative or secretarial support, or program management support is required.
JOB KNOWLEDGE : Thorough knowledge of business principles, concepts, and methodology involved in administering document and data management systems and other aspects of an office environment is required. General knowledge of MCC’s mission and goals and knowledge of organization’s structure and operations; detailed knowledge of MCC and USG policies and procedures for travel and time and attendance, budgeting, ICASS, etc.
Education Requirements:
Completion of two years university level studies
Good working knowledge reading/writing/speaking of English is required. This may be tested.
Fluent reading/writing/speaking of Bemba and/or Nyanja is required.
SKILLS AND ABILITIES: Demonstrated oral and written communication skills and the ability to work in a fast-paced and complex office environment and to effectively take on and complete multiple tasks in a team environment. Strong organizational skills, ability to organize files systemically and consistently. Ability to use software applications such as Microsoft Word, Excel, Outlook, etc. Must have keyboard skills at intermediate level. The incumbent must also possess excellent research capabilities, willingness, ability, and effectiveness in working on a wide variety of projects, ability to work effectively in teams and with staff from across multiple MCC groups, ability to work independently and to assume new and increasingly challenging tasks.EQUAL EMPLOYMENT OPPORTUNITY (EEO): The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

All applicants under consideration will be required to pass medical and security certifications.
Benefits and Other Info
Agency Benefits:
Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Lusaka, Zambia may receive a compensation package that may include health, separation, and other benefits.
For EFMs, benefits should be discussed with the Human Resources Office.
The pay plan is assigned at the time of the conditional offer letter by the HR Office.
Other Information:
For the current COVID-19 Requirements please visit the following link.
HIRING PREFERENCE SELECTION PROCESS: Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

1. AEFM / USEFM who is a preference-eligible U.S. Veteran*
3. FS on LWOP and CS with reemployment rights **
* IMPORTANT: Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), Letter from Veterans’ Affairs which indicates the present existence of a service-connected disability dated within the past six months, equivalent documentation, or certification. A “certification” is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant. The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service. Acceptable documentation must be submitted in order for the preference to be given.
** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.

Job Experience: No Requirements

Work Hours: 8

Level of Education:
Associate Degree

Job application procedure
All candidates must be able to obtain and hold a Public Trust (Background Investigation) clearance.
To apply for this position click here now For more information on how to apply visit the Mission internet site.
Required Documents:
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.

All Applicants:
• Residency and/or Work Permit
• Language Scores (if available)
• Driver’s License
• Certificate or License
Eligible Family Member Applicants:
• Copy of Sponsor’s Orders/Assignment Notification (or equivalent)
• Passport copy
• DD-214 – Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
• SF-50 (if applicable)
Next Steps:
Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
For further information – the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
Thank you for your application and your interest in working at the U.S. Mission in Lusaka, Zambia.

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