Accounts Clerk


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Position: Accounts Clerk
Business: Zambia
Work-level: Junior Management (J4)
Location: Lusaka, Zambia
Reports to: Accounts Executive

Company Overview

260 Brands is a newly incorporated entity, currently part of an integrated value chain that supports smallholder farmers. Its existing operations include milling white maize as well as bio-fortified Vitamin A maize to produce maize grits and breakfast meals. The name 260 originates from Zambia’s telephone code domain, with a vision to support Zambia and Zambian agricultural value chains by promoting regional trade.

Job purpose

Reporting to the Accounts Executive, he/she will play a critical role and will be accountable for all data entry and account reconciliations, whilst being trained for monthly reporting and filing monthly returns.

Key responsibilities

1. General responsibility for posting and recording of all accounting records.
2. Posting purchases from the supplier and maintaining records
3. Posting of petty cash for all outlets
4. Daily preparation and posting of receipts
5. Bank Reconciliations
6. Booking expense entries in an ERP
7. Posting of monthly Journal vouchers in the ERP
8. Filing monthly returns for PAYE, NAPSA, VAT, and other statutory obligations
9. Ensuring correct statutory deductions from Payroll and timely remittances with Statutory Authorities.
10. Preparation of sales invoices, sending daily sales reports, preparation and submission of weekly
11. Follow up extensively with debtors
12. Maintaining stock position (finished goods, semi-finished goods, raw materials, packing materials,
13. Preparing payment vouchers for all suppliers
14. Preparation of landed cost for imports
15. Preparation of import and export schedules

Key Qualifications & Requirements

1. The candidate should have a bachelor’s degree / Diploma in accounting or business administration/ ZICA Technician.
2. Microsoft Excel Proficiency
3. Experience in pastel, Tally, SAP, Oracle, or similar accounting platforms with a sound understanding of working with an ERP is a plus
4. 1+ years’ professional working experience
5. Industry experience in food processing, distribution, or manufacturing is a plus

Solving Problems and Getting Results

1. Accept responsibility for resolving a problem to its final conclusion
2. Assist in the achievement and the on-going improvement of business results
3. Show dissatisfaction with poor performance and drive processes to achieve business goals
4. Strive to achieve agreed deadlines and standards, especially when the going gets tough or the anticipated situation changes
5. Apply a systematic problem-solving approach to identify causes, explore alternatives and recommend the best course of action to resolve the problem now and into the future

Functional expertise

1. Remain up to date in your area of specialty or expertise
2. Apply a body of knowledge and experience to current business situations in order to add value and improve business efficiencies and profitability
3. Apply technical or specialist expertise and experience for the benefit of the organization and consider the context in which these are applied
4. Ensure that your functional expertise supports that of other experts, rather than being in competition with them (e.g. colleagues)
5. Persuade or negotiate with others by relying on technical or specialist knowledge and experience;
6. Present documented material or proposals in a credible and professional manner
7. Share the technical implications of a situation with non-specialists, or explain it to them
Interpersonal skills

The ideal candidate must be able to:

1. Speak English clearly and confidently i.e. must be articulate;
2. Listen actively to fully understand the other person’s view or perspective;
3. Tailor feedback to the specific needs and communication styles of others;
4. Prepare effective presentations and where required, concisely present/communicate a complete and accurate picture of the current situation or of the company’s products and services;
5. Develop and maintain two-way communication with a variety of people at different levels both within and outside the organization;
6. Suggest proposals to address vital concerns and important business issues; and
7. Build a network of relevant role-players both within and outside the organization.

Team leadership

1. Influence others to achieve the organization’s human resources mission and goals;
2. Organise the work and allocate roles and responsibilities to self and staff members;
3. Provide ongoing direction to individuals/teams in terms of roles, goal setting, and performance standards;
4. Coach and assign/delegate tasks to develop the capabilities of others and find satisfaction in knowing the impact made on an individual’s work and career;
5. Lead from a position of influence, not merely authority;
6. Create and reinforce a culture of teamwork and cooperation amongst all stakeholders;
7. Create a climate of sustainable motivation at work that empowers people to want to do their best;
8. Provide the information and other resources needed for staff to perform their tasks well;
9. Communicate results achieved on a regular basis, and realign focus and standards when needed;
10. Complete face-to-face staff evaluations and written appraisals where appropriate;
11. Resolve conflict between and among employees constructively and fairly;
12. Manage poor performance decisively and in good time;
13. Implement disciplinary procedures where necessary ensuring alignment with organizational policies & governing labor legislation.

Strategic Orientation

1. Use complex strategic thinking skills and incorporate conceptual, analytical and intuitive abilities;
2. Disseminate and communicate the vision for the future;
3. Develop clear, step-by-step Human Resource strategies aligned to the Vertical’s overall Strategic intent and timelines; and understand the organisation’s inherent strengths & weaknesses in relation to human capital;
4. Understand and keep abreast of competitors’ strengths and weaknesses;
5. Formulate policies and procedures to support the business;
6. Plan and implement fact based changes and innovations within the business;
7. Identify and verify critical information and intelligence for formulating goals;
8. Set long-term objectives for the business;
9. Build an appropriate image for the company and broader organization.

Entrepreneurship and profitable growth

1. Proactively seek opportunities to grow the current business and identify new business opportunities;
2. Identify opportunities in clients’ businesses to promote relevant solutions in your own business;
3. Determine, as soon as possible, the costs and benefits of a business proposition;
4. Understand the key performance indicators/influencers driving the market (externally & internally);
5. Understand and manage the market dynamics (competition, the rules of the game, and regulations);
6. Understand financial terms and conditions in the business process, including cash flow, discounts, credit terms, implementation costs, project funding, foreign exchange, taxation, et al:
7. Formulate a budget and understand and work closely to deliver that budget.
Solving Problems and Getting Results

1. Accept responsibility for resolving a problem to its final conclusion;
2. Drive achievement and the on-going improvement of business results;
3. Show dissatisfaction with poor performance and drive processes to achieve business goals;
4. Strive to achieve agreed deadlines and standards, especially when the going gets tough or the anticipated situation changes;
5. Review and evaluate proposals in line with broader business strategies;
6. Know when to move on to the next opportunity and not invest too much time in “spent” business opportunities;
7. Apply a systematic problem-solving approach to identify causes, explore alternatives and decide on the best course of action to resolve the problem now and into the future.

Contact

For all interested candidates, please email a cover letter, and resume as well as any other relevant supporting documents to  [email protected] .

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