Personal Secretary (ZRA07)

Job Description

Reporting directly to the office of the Assistant Director. The job holder will be responsible for providing secretarial services to the office of the Assistant Director.

Responsibility:

MAIN DUTIES/ACCOUNTABILITIES

  • Drafting and typing Memorandums, Letters and any other communication;
  • Responsible for maintaining a sound filing system for correspondence and other documents held in the office;
  • Receiving, recording, monitoring and co-coordinating business correspondence from taxpayers and other units within Zambia Revenue Authority;
  • Receiving and screening of visitors;
  • Answering telephone calls and taking messages;
  • Responsible for procurement of beverages for the Assistant Director’s office;
  • Maintaining the diary and arranging appointments for the Assistant Director;
  • Scanning/Photocopying documents for the Assistant Director’s Office;
  • General office management; and
  • Any other duties as assigned by the Assistant Director.

REQUIREMENTS

  • Grade twelve (12) School Certificate or Equivalent
  • Minimum Typing and Shorthand speeds 55 / 100 wpm respectively
  • Certificate in Secretarial/Personal Secretary Certificate or equivalent.
  • Minimum of three (3) years relevant work experience.
  • Minimum of a Diploma in Secretarial/Management Studies or equivalent will be an added advantage
  • Member of the Professional Secretaries Association of Zambia

OTHER SKILLS AND ATTRIBUTES

  • High levels of integrity
  • High levels of confidentiality
  • Interpersonal skills
  • Good communication skills
  • Analytical skills
  • Computer skills – Word, excel

Experience : 3.0 Year(s)
No. of Position : 1
Job Opening date : 03-Nov-2020
Job closing date : 16-Nov-2020

To apply for this job please visit careers.zra.org.zm .

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