ZICTA is looking for an Office Manager to organise and co-ordinate administrative activities and services that facilitate the smooth running of the Director’s office (Head of Department) and the entire department as well as being the first point of contact for internal and external clients of the Authority.
|Industries||Admin, Office & Support|
•Planning and maintaining office procedures, including records management of an efficient office filing system for the Director’s office
•Developing and implementing administrative procedures, i.e. organising the office layout for the Director, maintaining supplies of
•Editing and finalising letters for the Director and from other staff members in Finance Department.
•Filtering and placing telephone calls to the Director, screening enquiries and requests and handle them appropriately.
•Filtering and handling correspondence – incoming and outgoing mail
•Contract handling and e-filing for easy retrieval for Suppliers payments processes.
•Updating and maintaining the Director’s diary and making appointments and ensure the Director’s attendance and follow ups to all
•Facilitating local and foreign travel logistics, visa acquisition and accommodation arrangements for the Director.
•Organising events and servicing International meetings, local meetings, workshops and international conferences as assigned.
•Organizing departmental meetings, taking minutes in various committee meetings and ensuring that the Director is prompted and well
•Prepare reports for review, drafting letters from time to time, printing and compiling various documents whenever required to do so by
•Confidentiality, Honesty and Reliability
QUALIFICATIONS AND EXPERIENCE
•3 years’ work experience in office Management
|Job Closing Date||11/06/2021|
To apply for this job please visit zicta.jb.skillsmapafrica.com .