Operations Officer- Procurement and Contracts

  • Lusaka, Zambia
  • Full-time
  • Contract type: National employment contract

Company Description

SNV Netherlands Development Organisation  is a not-for-profit international development organisation. Founded in the Netherlands 50 years ago, we have built a long-term, local presence in 38 of the poorest countries in Asia, Africa and Latin America. Our global team of local and international advisors works with local partners to equip communities, businesses and organisations with the tools, knowledge and connections they need to increase their incomes and gain access to basic services – empowering them to break the cycle of poverty and guide their own development. For more information, please refer to our website: www.snvworld.org.

Purpose of the job :

The Operations Officer- Procurement and Contracts will work under the supervision of the Deputy Country Director – Operations and together with project and administrative staff, ensure efficient and timely procurement of goods and services and consultancies. Most of SNV work is implemented with sub-contracted service providers on long term contracts or consultancies. The Procurement and Contracts Officer plays a key role in monitoring and ensuring that all contractors, consultants and suppliers deliver both according to schedule and in a cost-effective manner.

Job Description

Main Tasks and Responsibilities:

  • Conduct all procurement of goods and services in line with SNV and donor policies and procedures;
  • Draft and issue call for proposals and applications, invitations to bid, tender documentation, bid comparisons determining procurement mechanisms that will ensure fair and open competition;
  • Review procurement policies against best practice, SNV, Donor and Government of Zambia requirements and revise and adjust as necessary to ensure SNV is compliant with all relevant rules and regulations;
  • Review all SNV donor contracts and ensure procurement activities in each project are compliant with donor requirements;
  • Manage and administer all SNV sub-contracts to ensure contractors’ compliance and performance, accurate and timely reporting to SNV systems;
  • Liaise closely with project teams to predict and track procurement requirements ensuring responsive service provision;
  • Draft and issue all consultancy contracts; purchase orders, MoUs, sub agreements and sub contracts; maintain accurate and complete procurement files;
  • Manage relationships with other team members, partners and relevant stakeholders, plan all deliverables and activities , review their progress and address deviations in terms of timelines and quality, based on planning, deliverables.
  • Support Business Development and reduce risks for SNV by reviewing Terms and Conditions for upcoming contracts and advising management on areas of risk, implications and compliance issues.
  • Maintain, review and manage vendor relationships in compliance with the SNV Procurement Policy.

Asset Management

  • Ensure that Assets procured are covered by such applicable warranties, guarantees, insurance and after sale services.
  • Ensure that Asset received are entered onto the register and are given a code soon beforehand.
  • Ensure Asset database updates and physical coding both for respective projects and Country office.
  • Ensure Assets management in terms of insurance covers, transfers and condition checks.
  • Any other duties as may be assigned by supervisor.

 

Qualifications

  1. Bachelor’s degree in relevant discipline  or  higher vocational working & thinking level with relevant experience (6 or 7 years) in operations.
  2. Demonstrated experience and understanding of procurement of goods and services under DFID, EU, US, and USAID funded contracts or grants.
  3. At least 6 years in a procurement and contracts post in Zambia
  4. Fully paid up member of the Zambia Institute of Purchase and Supply (ZIPS)

Additional Information

Interested candidates with minimum qualifications may apply by submitting a Cover letter and CV. Closing on is  25th January 2021. 

We do not appreciate third-party mediation based on this advertisement. Only short listed candidates will be contacted. Any form of solicitation by phone or other means will be treated as disqualification of the candidate. SNV is an equal employment provider.

To apply for this job please visit jobs.smartrecruiters.com .

SCAW Ltd is a Copperbelt based Manufacturing Company established in 1960 in Kitwe – Zambia. The Company seeks to employ a suitably qualified, experienced and result oriented individual to fill…
We are in need of the services of a person able to make sales on the phone and where necessary, in-person sales presentations. You will be provided with the following:…
Career Opportunity Job Title: Direct Sales Agent Reports to: Direct Sales Team Lead Location: Zambia About SPENN SPENN is a global Mobile Banking App developed by Blockbonds AS, a Norwegian…
Analyse regional portfolio and repayment trends provided and lay down daily, weekly, monthly strategies to drive better collection rates from delinquent customers Mystery market visits confirm the quality of sales…
JOB SUMMARY: Reporting to the Managing Director, the job purpose will be to manage the company’s marketing initiatives, the production of all promotional materials and marketing campaigns. And to utilize…
Closing Date 2021/04/02 Reference Number CCB210326-2 Job Title E- Commerce Digital Manager Function Marketing & Sales Company Coca-Cola Beverages Africa (Group Office) Job Type Permanent Location – Country Other Location…
Full Time Lusaka, Zambia Posted 16 hours ago Job description The Training Representative will report to the Training Coordinator. The principal purpose of this role is to assist with activities…
Project Digitize Intern (K2000 Gross Salary) Whose Hiring? Project Digitize is a digital initiative and works as a catalyst to drive Digital Inclusion. Our project is driven around affordability, support…
The Copperbelt University is a Public University established through an Act of Parliament No. 19 of 1987. The University’s core business is Teaching, Research, Innovation, Industrialisation and Consultancy as a…