Operations Administrator / Assistant Accountant

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Our Client seeks an Operations Administrator / Assistant Accountant to ensure all administrational aspects of operations processes are efficiently executed

REPORTING STRUCTURE
Reporting To
Operations & Finance Manager
Supervision Of
Self
Interacts With
Management, Team, Customers, Clients
JOB DESCRIPTION
  • Conduct Bank Reconciliations on daily basis i.e. reconcile the cashbook against the bank statement
  • Prepare and execute banking for all cheques and cash.
  • Review and act as second checker for all Warehouse invoices for pricing correctness and quantities invoiced against customer orders.
  • Reconcile and balance off all sales daily.
  • Receives and records all cash payments issuing receipts for all transactions.
  • Conduct monthly audit all cash receipt books issued to the sales team and report to management for any non-compliances.
  • Debrief all invoices and ensure to ensure all debriefing is complete
  • Ensures timely collection of cash or cheques for all COD deliveries by regular review of AR aging and following up on payments. Report any failed COD collections to GM
  • Manage petty cash
  • Assist in attending to all queries from creditors department and sales reps.
  • Process GRVs for imported products in SYSPRO
  • Collate and forward GRTS raised on imports to AP
  • Prepare documentation for all supplier/creditors payments
  • Ensure that creditors cheques are signed
  • Notify suppliers of cheques for collection
  • Make out cashbook cheques
  • Prepare VAT documentation and make sure it’s timely submitted
  • Perform audit control processes
  • Ensure that all invoices and credit notes are scanned daily
CANDIDATE SPECIFICATION
Experience
3 years
Education Level
Degree
Qualifications
Minimum Accounting technician/Diploma; Degree or professional accounting qualification an added advantage
Software
Computer literate (Syspro 6, MS Office/ Q Docs)
Knowledge Of
Finance and Administration
Skills To
Deductive reasoning; Planning & coordinating; Time management; Good oral and written communications skills
Ability To
Basic Analytical Ability; Financial implication and awareness
ORGANISATION
Industry
Retail/FMCG
Culture
Fast paced and dynamic
Gender Profile
Mixed
Age Profile
Between 20 and 30
TERMS AND CONDITIONS
Employment
Permanent
Location
Lusaka, Zambia
Remuneration
At most 9,000 ZMK

To apply for this job please visit www.cvpeopleafrica.com .

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