- Company: World Vision
- Location: Zambia
- State: Lusaka
- Job type: Full-Time
- Job category: Accounting Jobs in Zambia
With over 70 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 34,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Position Title: Resource Development Finance Specialist
Location: National Office (Lusaka)
PURPOSE OF POSITION
The World Vision (WVZ) Zambia Resource Development Finance Specialist is part of
Resource Acquisition team whose major role is to prepare proposal budgets for grant opportunities and support partner due diligence processes, acquisition and implementation of grants.
1. Resource Acquisition and Grants Financial Planning
Provide donor financial compliance and technical finance input in the development of grant designs and plans.
Prepare, in collaboration with other cross functional staff, grant budgets and narratives that support program designs, and are in line with the WVZ budgeting guidelines, specific donor guidelines and formats and Support Office recommendations for any identified grant opportunities for the Field Office.
Provide financial technical advisory services. This includes, reviewing of donor grant agreements and partner sub-agreements.
Participate in funding opportunity review or Go- or No-Go decisions for different grant opportunities for the Field Office.
Translate donor budgets to LEAP budget format (or any future standard budget that World Vision International (WVI) may recommend), and post the full budget and supporting documentation into the planned budgets in Sunsystems and in Horizon for reporting, tracking and visibility purposes.
Upload and monitor the PBAS commitments and Track all Grant funding activities with donors and Support Offices, to ensure timely PBAS commitments.
Support Grant Accountants in updating budgets on a periodic basis over the life of the grant.
Support the Due Diligence and partner capacity assessment processes in onboarding new Partners.
2. Financial Reporting
Maintain grant pipeline reporting, keeping key leaders informed on the status of proposals and awards.
Prepare and maintain grant tracker to ensure all grants are accounted for with real-time status of overall grant performance.
Assist Grant Accountants as needed in designing and preparing specific donor reports in Excel or other applications, and produce timely and accurate financial reports that meet the various donor reporting specifications and interpret the reports to Grant managers, officers and other internal stakeholders for any assigned grants.
Perform strategic data analysis which assists management with decision making in the managing the grants.
Share the reports after internal reviews, with the Support Office and/or donors, depending on the grant funding structure, observing applicable donor reporting requirements.
3. Donor Compliance enforcement
Inform the Grants Finance Manager and Grant Managers, officers and key stakeholders of key grant contractual clauses, and ensure that all transactions and business processes do not violate those clauses.
Support the Grants Finance Manager, as needed, in providing technical advice on grants that are ongoing and assist Grants Implementation team with tracking budgets
Handover and capacity building of incoming grants staff to ensure that they are aware of compliance issues and donor guidelines
Assist grant accountants as needed on internal and external audits and donor compliance visits/assessments.
Assist grant accountants as needed to monitor sub grantees, if any, and ensure that they meet all conditions of the sub grantee agreement and the general donor requirements, including timeliness of reports, quality of reports, sound business processes and adherence to own policies and procedures.
4. Management Accounting
Design, produce and interpret management accounting reports that can be shared with local management for decision making and value addition to WV operations.
Support the Grants Finance Manager, as needed, to coordinate completion of reporting templates for grants for the office (e.g. Grants Dashboards, Grants Pipeline Analysis, Consolidated Grants Burn Rates and Grants Health Tracker etc), consolidated grants variance analysis reports and presentations and consolidation of financial reports as may be required for submission to the National Office and Regional Office.
Participate in Field Financial Report (FFR) review meetings with Grant Leadership Teams and give advice of any deviations from planned spending, with recommendations for corrective actions to avert variances that are outside of the donor flexibility rules and advise on measures that help achieve cost efficiency and increase impact on vulnerable children and their communities.
5. Leadership, Personnel and Capacity Building
Identify capacity building needs for staff, and recommend necessary trainings or studies, whether self-funded or by WV, in line with existing policies.
Conduct, and facilitate, grants financial management trainings for finance and non-finance staff to help develop the right capabilities and skills for excellent implementation of grants. Qualifications;
first degree in Accounting or Finance. A professional qualification such as ACCA or ZICA CA will be an advantage. Minimum of 3 years’ relevant experience in a grants finance role, including budgeting, in NGO environment. Experience developing budgets for key donors including: EU, USAID, UNICEF, WFP, and FCDO. Excellent computer literacy skills, especially in MS Excel. ? In-depth working knowledge of Generally Accepted Accounting Principles (GAAP). ? In-depth working knowledge of grant accounting. ? Knowledge of how to prepare, review, and present financial statements and financial reports. ? Good analytical skills. ? Ability to understand connections between financial and operational issues
Applicant Types Accepted:
Local Applicants Only