Program Procurement Officer (x1)

Chemonics International Inc., Contractor for USAID Global Health Supply Chain Program – Procurement and Supply Management (GHSC-PSM) ensures uninterrupted supplies of health commodities in support of USG-funded public health initiatives around the world. The project provides direct procurement and supply chain management support to the President’s Emergency Plan for AIDS Relief (PEPFAR), the President’s Malaria Initiative (PMI), and Population and Reproductive Health. In supporting USG-funded global health activities, PSM develops and manages a wide array of services for health commodity procurement and related systems strengthening technical assistance encompassing different elements of a comprehensive supply chain. The project seeks to recruit (on a one-year contract renewable) for the following positions of:

Reporting : Procurement Specialist-Laboratory

Principal Duties and Responsibilities

  • Work within a team of procurement officers to ensure timely and cost-effective procurement services for increased availability of laboratory and other program commodities in country
  • rovide timely notifications of expected shipments for each month/quarter to procurement Ppartners to ensure necessary preparations made for incoming commodities
  • Execute team annual work plans and budgets based on project resources available and intended annual and life of project targets set according to Government of Zambia and USG priorities
  • Ensure procurement documents are properly filled and have audit trails that ensure easy follow up and retrieval of documents
  • Expediting payments to suppliers after receipt of goods from the vendors;
  • Assess and review requirements in line with the budgets before creating requisition orders
  • Call suppliers for negotiations where applicable, and other necessary sourcing issues needing clarifications
  • Implement procurement policies and procedures to ensure good procurement practice in compliance with the Global Health Supply Chain–Procurement and Supply Management regulations
  • Sending out invitations to bid, conduct bid comparisons analysis and fill justification as required
  • Manage relationships with FASP to predict and track procurement requirements ensuring responsive service provision
  • Monitor approved requisition orders and confirm with FASP on specifications for laboratory and other program commodities
  • Prepare and manage procurement analysis for reviews and approvals in the procurement system and other tools
  • Manage relations with other team members, partners and vendors to plan all deliveries, change to requisitions, review their progress and address reforms to meet timelines and quality based on planning
  • Respond to procurement queries from vendors and give clarifications as required
  • Exhibit Chemonics values and build culture of “Living our Values” within the team
  • Verify that USAID regulations, Chemonics policies, and quality management best practices are enforced consistently
  • Carry out additional responsibilities as may be assigned from time to time in consultation with supervisor of record.

Minimum Education Qualifications, Experience and Competencies:

  • Diploma in Procurement and Supply or Supply Chain Management
  • Minimum two (2) years of experience working in supply chain management or program procurement required
  • Must be a member of Zambia Institute of Purchasing and Supply (ZIPS) or Chartered Institute of Purchasing and Supply (CIPS)
  • Thorough knowledge of USAID funding and its contractual and reporting requirements required
  • experience working on USAID-funded health programs strongly preferred
  • Strong knowledge on the use of procurement systems is an advantage
  • Strong leadership and motivational ability
  • Strong written and oral communication skills
  • Excellent problem solving and decision-making skills
  • Written and spoken English proficiency.

Location of assignment: Lusaka, Zambia

Method of Application

Send electronic submissions of your CV, cover letter and highest necessary qualifications to this email below: Please include clearly the position in the subject line of the email. No telephone inquiries, please. Finalists will be contacted.

Application deadline
24 Dec 14:44
Email applications to
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