Program Procurement Officer (1 Re-advertised position)

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Reporting: Program Procurement Specialist-Laboratory

Principal Duties and Responsibilities

Specific Tasks

  • Work within a team of procurement officers to ensure timely and cost-effective procurement services for increased availability of laboratory and other program commodities in country
  • Provide timely notifications of expected shipments for each month/quarter to procurement partners to ensure necessary preparations made for incoming commodities
  • Ensure procurement documents are properly filled and have audit trails that ensure easy follow up and retrieval of documents
  • Expediting payments to suppliers after receipt of goods from the vendors
  • Assess and review requirements in line with the budgets before creating requisition orders
  • Call suppliers for negotiations where applicable, and other necessary sourcing issues needing clarifications
  • Implement procurement policies and procedures to ensure good procurement practice in compliance with the Global Health Supply Chain–Procurement and Supply Management regulations
  • Sending out invitations to bid, conduct bid comparisons analysis and fill justification as required
  • Manage relationships with FASP to predict and track procurement requirements ensuring responsive service provision
  • Monitor approved requisition orders and confirm with FASP on specifications for laboratory and other program commodities
  • Prepare and manage procurement analysis for reviews and approvals in the procurement system and other tools
  • Manage relations with other team members, partners and vendors to plan all deliveries, change to requisitions, review their progress and address reforms to meet timelines and quality based on planning.
  • Respond to procurement queries from vendors and give clarifications as required
  • Exhibit Chemonics values and build culture of “Living our Values” within the team
  • Verify that USAID regulations, Chemonics policies, and quality management best practices are enforced consistently
  • Carry out additional responsibilities as may be assigned from time to time in consultation with supervisor of record

Minimum Education Qualifications, Experience and Competencies:

  • Diploma in Procurement and Supply or Supply Chain Management
  • Minimum two (2) years of experience working in supply chain management or program procurement required
  • Must be a member of Zambia Institute of Purchasing and Supply (ZIPS) or Chartered Institute of Purchasing and Supply (CIPS)
  • Thorough knowledge of USAID funding and its contractual and reporting requirements required; experience working on USAID-funded health programs strongly preferred
  • Strong knowledge on the use of procurement systems is an advantage
  • Strong motivational ability
  • Strong written and oral communication skills
  • Excellent problem solving and decision-making skills
  • Written and spoken English proficiency.

Location of assignment: Lusaka, Zambia

Method of Application

Send electronic submissions of your CV, cover letter and highest necessary qualifications to the email below:

Please include clearly the position in the subject line of the email.

No telephone inquiries, please. Finalists will be contacted.

Application deadline
19 Mar 11:34
Email applications to
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