Reporting: Program Procurement Specialist-Laboratory
Principal Duties and Responsibilities
- Work within a team of procurement officers to ensure timely and cost-effective procurement services for increased availability of laboratory and other program commodities in country
- Provide timely notifications of expected shipments for each month/quarter to procurement partners to ensure necessary preparations made for incoming commodities
- Ensure procurement documents are properly filled and have audit trails that ensure easy follow up and retrieval of documents
- Expediting payments to suppliers after receipt of goods from the vendors
- Assess and review requirements in line with the budgets before creating requisition orders
- Call suppliers for negotiations where applicable, and other necessary sourcing issues needing clarifications
- Implement procurement policies and procedures to ensure good procurement practice in compliance with the Global Health Supply Chain–Procurement and Supply Management regulations
- Sending out invitations to bid, conduct bid comparisons analysis and fill justification as required
- Manage relationships with FASP to predict and track procurement requirements ensuring responsive service provision
- Monitor approved requisition orders and confirm with FASP on specifications for laboratory and other program commodities
- Prepare and manage procurement analysis for reviews and approvals in the procurement system and other tools
- Manage relations with other team members, partners and vendors to plan all deliveries, change to requisitions, review their progress and address reforms to meet timelines and quality based on planning.
- Respond to procurement queries from vendors and give clarifications as required
- Exhibit Chemonics values and build culture of “Living our Values” within the team
- Verify that USAID regulations, Chemonics policies, and quality management best practices are enforced consistently
- Carry out additional responsibilities as may be assigned from time to time in consultation with supervisor of record
Minimum Education Qualifications, Experience and Competencies:
- Diploma in Procurement and Supply or Supply Chain Management
- Minimum two (2) years of experience working in supply chain management or program procurement required
- Must be a member of Zambia Institute of Purchasing and Supply (ZIPS) or Chartered Institute of Purchasing and Supply (CIPS)
- Thorough knowledge of USAID funding and its contractual and reporting requirements required; experience working on USAID-funded health programs strongly preferred
- Strong knowledge on the use of procurement systems is an advantage
- Strong motivational ability
- Strong written and oral communication skills
- Excellent problem solving and decision-making skills
- Written and spoken English proficiency.
Location of assignment: Lusaka, Zambia
Method of Application
Send electronic submissions of your CV, cover letter and highest necessary qualifications to the email below:
Please include clearly the position in the subject line of the email.
No telephone inquiries, please. Finalists will be contacted.