Procurement and Administration Intern x1

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Amref Health Africa is an International non-governmental organization founded in 1957 as flying doctors of East Africa to provide critical health care to remote communities in East Africa and has since grown to become the main African based international organization working in health development. AMREF is currently implementing more than 140 Programmes and projects through its offices in Eastern, Western and Southern regions of Africa. AMREF’s vision is for “lasting health Change for Africa”. Its mission is to ensure that every African can enjoy the right to good health by helping to create a vibrant network of informed communities that work with empowered health care providers in strong health systems. We believe the power to transform Africa’s health lies within its communities. AMREF-Zambia is inviting applications from suitably qualified, motivated, hardworking and enthusiastic individuals to fill the vacant under the following position in its Zambia Country Office:

The Procurement and Administration Intern, reports to the Program Manager. He/She will provide support to the Procurement function including secretarial and logistical assistance, procurement and other project administrative support to ensure efficient office and procurement operations.

Basic function of the Job:

Responsibilities will include, but not limited to the following:

Specific Key Responsibilities:

  • Supporting the procurement process of goods, services and civil works in a transparent and ethical manner following different donor regulation e.g. EU, USAID, Global Fund.
  • Preparation of prequalification and tender documents, receipt of bids and analysis.
  • Assist in the preparation of procurement plans
  • Reviewing supply contracts to evaluate overall revisions, price and past performance of each contract prior to bid or renewal.
  • Receiving and recording approved purchase initiation forms
  • Soliciting quotations from vendors according to approved threshold values from suppliers
  • Assist in preparing price analysis before submission to head of unit for approval / recommendations
  • Liaising with user departments for confirmation of required specifications
  • Assist in preparing purchase requisition forms and submit for approval in different levels
  • Assist in preparing LPOs for approval and ordering of selected goods/services
  • Acting as first contact to handle requests for information and data from stakeholders
  • Assist in preparing written responses to routine enquiries
  • Assist in preparing and modifying documents including correspondence, reports, drafts, memos and emails
  • Assist in preparing agendas for meetings and prepare schedules
  • Receiving goods and check for specification with the user / technical personnel;
  • Signing of delivery notes and issues GRN; and
  • Issuing the goods to the users and submit the complete documents to cashier for process payments.

Qualifications, experience and key competencies required:

  • Minimum of Advanced Diploma in procurement and Supplies or its equivalent from a recognized institution

Competencies and Skills:

  • Strong Analytical skills
  • Good Report writing skills
  • Planning and organization
  • Attention to detail
  • High Quality work
  • Good Interpersonal and Communication skills
  • Proficiency in ICT
  • Team player; Confidentiality; Ethical; High Integrity; Reliability
  • Ability to work within deadlines

Method of Application

If you meet the above requirements, deliver your application letters (Clearly indicating the title of the position being applied for in the e-mail address subject line), up-to-date CV with 2 traceable referees to the following address:

“AMREF – Zambia is an Equal Opportunities Employer”

Method of Application

If you meet the above requirements, deliver your application letters (Clearly indicating the title of the position being applied for in the e-mail address subject line), up-to-date CV with 2 traceable referees to the following address:

Applications received, will not be considered.

Only shortlisted candidates will be acknowledged

“AMREF – Zambia is an Equal Opportunities Employer”

Application deadline
19 Mar 15:22
Email applications to
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