QUALIFICATIONS AND EXPERIENCE
Minimum Required Qualifications and Experience:
§ Chartered Accountant or Bachelor’s degree in Accounting
§ 5-10 accounting experience in a donor funded environment
§ Knowledge of Accounting Software Packages especially SAGE Evolution and Cost Management
§ 2-3 years’ experience in a USAID environment.
§ Proven record of systems strengthening and internal controls
§ Paid up Member of the ZICA
Desirable Qualifications and Experience:
§ MBA, MSc in relevant field
TECHNICAL AND BEHAVIOURAL COMPETENCIES
§ Proficiency in Microsoft Word and Excel
§ Computer literate
§ Knowledgeable in Microsoft Office Suite
§ Good communication skills
§ Good interpersonal skills
KEY PERFORMANCE AREAS
§ Ensure implementation of Finance policies and procedures.
§ Engage Program and Project leads on financial support services and ensure goal congruence and shared vision.
§ Ensure Finance team adheres to pre-set financial set deadlines for processing and reporting such as: Income statement, Balance sheet in terms of, debtors, reconciliations, cash books, journals and allocations.
§ Review monthly control accounts.
§ Review management files prepared by the Accountants for accuracy and completeness
§ Track and monitor sub-ledgers and general ledgers for all branches in Zambia to ensure that they are up to date and will meet month end deadlines.
§ Track and monitor continuously to ensure month end closure of all accounts.
§ Review of the Trial Balance as well as all reconciliations of all general ledger control accounts to ensure data integrity and accuracy for reporting purposes.
§ Ensure month-end files are complete, reviewed and that all general ledger reconciliations and support schedules are followed up timeously for submission to the Line Manager Provide input in policy formulation to streamline financial procedures.
§ Ensure that the inter-company grant payments are refunded.
§ Approve reconciliations for supplier payments on a monthly basis.
§ Approve debtor/inter-grant invoices received from Accountants.
§ Prepare inter-grant and intercompany matrix for all receivables and payables.
§ Co-ordination of cashbooks, fixed assets, journals and balance sheet reconciliations, inter-grant reconciliation for monthly management report files.
§ Ensure that the necessary delegations of authority are adhered for bank transactions as well as expenditure authorization.
§ Support the Finance Manager (Treasury and Reporting by providing info on cash needs)
§ Ensure the capturing of the monthly Payroll journal and level of efforts are captured in the system, reviewed and posted prior to closure of the month.
§ Assist the Line Manager with the review of the country payroll for accuracy and completeness.
§ Review payroll recons for Right to Care Zambia and review on the month-on-month total balances to identify any anomalies.
§ Ensure the leave, severance, NICRA and unutilized funding journals are processed on a -monthly basis to ensure grants expenditure is updated.
§ Support the year-end processes during financial year end.
§ Assist with the annual calculation of NICRA percentage.
§ Responsible to load the necessary budgets on the software in use.
§ Review of finance policies to provide input and make recommendations to accommodate the operations.
§ Review financial reports and transactions and all control accounts for accuracy on a reconciliation balance sheet.
§ Coordinate the audit process for both statutory and donor audit and ensure that supporting documents and schedules are readily available and that samples for audit verifications are submitted to auditors within the agreed time frames.
§ Respond to all queries submitted by the external auditors.
§ Lead the annual audit preparation as instructed by the Senior Finance Manager.
§ Prepare and review internal reports in country and submit to Line Manager.
§ Coordinate all reporting subordinates for the purposes of consolidation.
§ Ensure in country financial statements are fully reconciled and have support schedules for the purposes of reporting and consolidation.
§ Provide training and support to financial and non-financial staff regarding generally accepted financial procedures and internal controls.
§ Lead an effective and efficient finance team with acceptable performance to the organization and management in a way that ensures that the Finance Department mandate is achieved.
§ Assets Management – Responsible to ensure adequate insurance for all fixed assets. Ensure recons are done between fixed assets register and general register. Coordinate additions and disposal of fixed assets. Maintain inventory of fixed assets, and ensure physical verification of assets is in line with policies.
§ Ensure compliance to relevant policies, procedures, and process both donor and statutory.
§ Ensure that all financial transactions are in compliance with all relevant legislation and financial policies for RTCZ.
§ Facilitate and support RTCZ’s relationships with internal and external stakeholders.
§ Ensure that effective and efficient service delivery that meets and exceeds expectations is offered to all stakeholders for the Finance Department.