Title: Administration Officer
Project: CDC/FHI 360 Technical Assistance (TA) Project
Supervisor: Senior Finance & Administration Officer
– Chipata, Eastern Province
About FHI 360
FHI 360 is a nonprofit human development organization dedicated to improving lives in lasting ways by advancing integrated, locally driven solutions. Our staff includes experts in health, education, nutrition, environment, economic development, civil society, gender, youth, research and technology — creating a unique mix of capabilities to address today’s interrelated development challenges. FHI 360 serves more than 70 countries and all U.S. states and territories.
Under the Supervision of the Senior Finance & Administration Officer , the Administration Officer will support the implementation of the EPHO Technical Assistance Project. S/he will work with the Administration Assistant to support technical assistance to ensure that all logistical requirements of the CDC – TA Project are in place.
S/He will be responsible for providing overall administrative, procurement and secretarial support to the relevant staff of the FHI360, Chipata Offices. The Administrative Officer will be responsible for the supervision of administrative support staff.
Duties And Responsibilities
The Administration Officer will support CDC-TA Project activities as follows:
Provide secretarial support (word processing, production of reports and documents, filing, minute taking) as assigned. Supervise FHI360 administrative support staff. Track office utilities monthly. Monitor service providers’ contractual obligation to FHI360 CDC-TA Project monthly. Update the FHI360 events calendar on a regular basis. Oversee logistical arrangements of FHI360 meetings and workshops, to ensure that meeting and workshops are organized efficiently and effectively. Manage the FHI360 CDC-TA central filing system and co-ordinate the electronic filing of reports, USAID concurrence, quarterly reports, recipient agreements, etc. Assist the relevant staff in making appointments. Take minutes of management and staff meetings and arrange dissemination. Update FHI360 database of partners and stakeholders regularly. Assist FHI360 CDC-TA staff in arranging travel logistics for staff, consultants, and visiting staff, including hotel arrangements, airport and hotel pick-ups, etc. Assist assigned supervisor and relevant staff in the maintenance of an efficient records/storage of all office supplies, including anticipating needs for re-stocking. Conduct procurements of goods and services for the project.
The Preferred Candidate Will Have
- University degree in business administration or any relevant field.
- Minimum of 3-5 years of relevant experience in administration and procurement
- Preferably Prior experience working in a donor-funded or business environment and/or familiarity with USAID rules is a plus.
- Experience must reflect the knowledge, skills and abilities listed above
The last day of receiving applications will be 30 April,2021
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties.
This job posting summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
FHI 360 is an equal opportunity and affirmative action employer whereby we do not engage in practices that discriminate against any person employed or seeking employment based on race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, marital status, physical or mental disability, protected Veteran status, or any other characteristic protected under applicable law.
FHI 360 fosters the strength and health of its workforce through a competitive benefits package , professional development and policies and programs that support a healthy work/life balance. Join our global workforce to make a positive difference for others — and yourself.
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