Accounts Assistant

Job title: Accounts Assistant

Reporting: Program Accountant

Major Responsibilities:

Cash Management

  • check writing (including payment to vendor and advance to employee)
  • recording cheques and straight to bank in the register
  • preparing daily cash position
  • wire payment to vendors and staff through straight to bank
  • disbursement of transaction from Petty cash
  • deposits

Accounts Payable

  • Reviewing vendor invoice
  • Enter invoice into Quick Books
  • Processing payment in Quick Books
  • Enter all transactions in Quick Books

Accounts Receivables

  • Receive and review expense report liquidation
  • Clear the aging report – post advance liquidations in Quick Books

Month End Closure

  • Reconcile AP acct –Quick Books


  • Loading monthly documentation into drop box
  • Filing of accounting documents
  • Stamping all paid documentation – Paid
  • Stamping all Liquidated documentation – Liquidated


  • Tracking and maintaining all assets-capital equipment records
  • Maintaining Procurement documentation
  • Update monthly asset log for additions/disposals
  • Ensure all assets are tagged

Key Working Relationship

  • Internal: Finance Manager, and all Program Staff.
  • External: MGIC Finance Team.

Skills and talents

  • Integrity
  • Excellent communication, written and oral.
  • Good knowledge of Quick Books System.
  • Very high level of computer knowledge-internet, word, excel and power point
  • Extremely detail oriented and with special attention to accuracy and timely reporting


  • Minimum of 3 years’ experience as an accountant most preferably with NGOs
  • Partly qualified ZICA II /CIMA II/ACCA II/Accounting Diploma
  • Registered with the Zambia Institute of Chartered Accountants
  • Computer proficiency in MS office and accounting packages preferably QuickBooks
  • Ability to work independently while being a strong team player
  • Strong organizational, interpersonal and communication skills

To apply for this job please visit .

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