Procurement Officer job at DAI

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Vacancy title:
Procurement Officer

[ Type: FULL TIME , Industry: Transportation, Distribution, and Logistics , Category: Admin & Office ]

Jobs at:


Deadline of this Job:
17 October 2021  

Duty Station:
Within Zambia , Lusaka , South - Central Africa

Date Posted: Friday, October 08, 2021 , Base Salary: Not Disclosed


The position will be responsible for coordinating procurement activities and processes to acquire goods and services for the project. He/she should have knowledge and experience to successfully coordinate the quality and efficiency of procurement and purchasing activities.

Tasks and Responsibilities:
• Sourcing and procurement of goods works and services in accordance with good procurement practices and laid down procedures and guidelines.
• Preparation of solicitation documents and enquiries for goods, works and services in liaison with user projects and undertake the appropriate tendering process.
• Preparation of bid evaluation reports, contracts and other related procurement documentation.
• Contract management and expediting of orders to ensure timely delivery and processing of payments.
• Maintenance of sound Procurement records/documentation and preparation of procurement status reports.
• Collaborating with user projects and preparation of procurement plans to ensure timely provision of goods and services.
• Ensure materials and services supplied meet established standards, survey markets for latest trends in prices, availability, delivery and quality, and ensure that applicable policies, practices and procedures are understood and complied by suppliers.
• Monitor and report on supplier performance, noting current and/or potential issues and/or inefficiencies and assist with contract/purchase order modifications.
• Assess all vendors/suppliers and ensure that they meet the minimum requirements to be on the suppliers list. This also involves conducting supplier premises visits to monitor and evaluate supplier standards.

Reporting and Supervision:
• The Procurement directly reports to the Procurement Manager

• Degree in Purchasing and Supply
• Minimum of 6 years’ work experience in procurement/purchasing management, logistics, administration, preferably with an international organization.
• Good knowledge of various donor procurement regulations (e.g. USAID)
• Knowledge of international and national procurement regulations and local market conditions
• Strong verbal, writing and communication skills essential
• Excellent impersonal skills required
• Administrative, organizational and general office management skills
• Experience with Microsoft office suite
• An energetic, forward-thinking and creative individual with high ethical standards and appropriate professional image
• An extremely well organized and self-directed individual with sound technical skills, analytical ability, good judgment, and strong operational focus
• Able to maintain good working relationships with team members while retaining high levels of confidentiality and discretion
• Fluency in English is required

Work Hours: 8

Experience in Months: 72

Level of Education:
Bachelor Degree


Job application procedure

DISCLAIMER: The above scope of work is intended to describe the general nature and level of the work to be performed by the Procurement Officer. The scope of work is not intended to be an exhaustive list of all possible duties, tasks, and responsibilities. However, Management reserves the right to amend and change responsibilities to meet organizational needs as necessary

To apply for this job please visit   

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