Human Resources and Administration Assistant job at SOS Children’s Villages Zambia

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Vacancy title:
Human Resources and Administration Assistant

[ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Human Resources ]

Jobs at:

SOS Children’s Villages Zambia

Deadline of this Job:
22 December 2021  

Duty Station:
Within Zambia , Lusaka , South - Central Africa

Date Posted: Wednesday, December 15, 2021 , Base Salary: Not Disclosed

Human Resources and Administration Assistant

SOS Children’s Villages Zambia is a child focused organization and an affiliate of the SOS Children Villages International. It is non-governmental, non-political, non-denominational, and non-racial. Its overall mission is to build families for children in need, help them shape their own futures and share in the development of their communities.
Applications are invited from suitably qualified and experienced persons to fill the under listed job position in the organization.
1. Position
Human Resources and Administration Assistant – Lusaka (1)

Purpose of the Job
Perform a wide range of administrative and human resource office support activities for National Office team to facilitate the efficient operation of the organization.

Job Accountabilities
• Administrative
• Covering the reception area and attending to clients and directing them to appropriate offices
• Carrying administrative duties such as filing, typing, copying, binding, scanning etc.
• Organizing travel arrangements for staff.
• Daily supervision of the office assistants including transport scheduling, cleaning services, maintenance at NO, etc
• Booking conference calls, rooms, taxis, couriers, hotels etc.
• Processing office expense sheets and invoices.
• Monitoring stationary levels and ordering office supplies.
• Maintaining computer and manual filing systems.
• Provide information to internal colleagues or external enquirers.
• Taking accurate minutes of meetings.
• Resolve administrative problems.
• Receiving, sorting and distributing of mail.
• Answer, screen and transfer inbound phone calls
• Ensure maintenance of office equipment
• Oversee and supervise the work of office assistants.
• Human Resource
• Provide support to the HRAM/HRO in the recruitment process at NO and Locations
• Provide orientations for new employees by sharing onboarding packages and facilitating orientation meetings
• Coordinate HR projects (meetings, training, surveys etc) and take minutes
• Maintain active files on all the staff members
• Attend to all staff queries and bring them to the attention of the HRO
• Participate in all departmental meetings and contribute to the efficient running of the department
• Participate in potential disciplinary meetings and take accurate minutes for such meetings
• Supervise NO office assistants; set performance goals, performance appraising, training and development support, etc.
• Reporting lines
• Reporting to Human Resource Officer

Qualifications and Experience
• Full Grade 12 School Certificate with a minimum of five credits and mathematics as one of the credits.
• Diploma / degree in Business Administration, Human Resources, Public Administration, or Equivalent
• A minimum of three (3) years in administration and human resource
Other competencies and requirements
• Proficiency in Microsoft package
• Fully paid up member of the Zambia Institute of Human Resource Management
• Strong understanding of administrative processes
• Should be a team player with leadership skills, integrity, progressive and un-blemish track record, very innovative and an effective communicator.
All applicants for the above position should be child friendly.

Education Requirement: No Requirements

Job Experience: No Requirements

Work Hours: 8

Job application procedure
Email your application letter and Comprehensive CV only to [email protected] no later than 22nd December, 2021 . Ensure that you indicate in the subject line of your e-mail the job position applied for.
SOS Children’s Villages Zambia is an equal opportunity employer.

Closing Date 2022/01/03 Reference Number CCB211227-3 Job Title PROCESS ARTISAN Job Category Manufacturing Company Coca-Cola Beverages Zambia Job Type Permanent Location – Country Zambia Location – Province Not Applicable Location…