Executive Assistant to the Regional Vice President (RVP) Africa & Middle East Job at Kids Alive International – Career Opportunity in Zambia

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Vacancy title:
Executive Assistant to the Regional Vice President (RVP) Africa & Middle East

[ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Management ]

Jobs at:

Kids Alive International

Deadline of this Job:
05 September 2021  

Duty Station:
Within Zambia , Lusaka , South - Central Africa

Date Posted: Friday, August 27, 2021 , Base Salary: Not Disclosed

The Organization
Kids Alive International is a Christ-centered organization that believes every child deserves to live free from the bondage of hunger, abuse, and exploitation. Our commitment to this Biblical truth compels us to rescue orphans and vulnerable children, and meet their spiritual, physical, educational, and emotional needs, with compassion and excellence.
Kids Alive International (KAI) is seeking to employ a fully qualified and experienced individual, who is sober minded, mature, God fearing with demonstrated all round skills to fill up the position of EXECUTIVE ASSISTANT to the Regional Vice President(RVP) Africa and Middle East . The post holder will be based in Lusaka, Zambia.

Purpose of the Role
The Executive Assistant will perform a wide range of administrative and executive support functions under the direct supervision of the RVP Africa and Middle East. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast paced nonprofit environment.

Key Job Responsibilities
• Act as the administrative point of contact between the RVP and internal/external demands
• Responsible for external liaison, advocacy, public relations, and protocol.
• Maintains manual and electronic databases of administrative/ project and donor records
• Ensure effective and efficient management of human resources, communication and processing of confidential documents
• Facilitate in country and regional donor linkages and interactions
• Provide administrative /secretarial/logistics support during meetings and workshops
• Handles the RVPs requests and queries promptly and appropriately
• Conserve the RVP’s time by reading, researching, and routing correspondence, drafting letters and documents, collecting and analyzing information, initiating communications
• Maintain RVPs’ appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel
• Manage communications and logistics for hosting international guests, including donors and high profiles visitors to the region
• Prepare reports by collecting and analyzing information; provide support for preparation of summaries for reports to KAI, for use in discussion with governments and other organizations
• Responsible for management and organizing of various types of internal/external events such as meetings, workshops and conferences
• Knowledge of Dove Payroll to manage payroll inputs and final payroll for a considerable number of staff
• Provide project expenditure monitoring support to the Director
• Provide historical reference by developing and utilizing filing and retrieval systems
• Maintain office supplies inventory by checking stock to determine inventory level, anticipating needed supplies, evaluating new office products, placing and expediting orders for supplies, verifying receipts of supplies
• Maintain orderliness of the office
• Ensures operation of equipment by completing preventive maintenance requirements, following manufacturer’s instructions, troubleshooting malfunctions, calling for repairs, maintaining equipment, inventories, evaluating new equipment techniques
• Perform all other related duties that may be assigned from time to time by the RVP

Personal Attributes
• A practicing Christian with a personal faith in Jesus Christ
• Agrees fully with KAI’s mission, vision, values and statement of faith
• A compassionate heart for serving children-at-risk and staff/missionaries
• Familiarity with the Bible and with Christian theology, faith and practice
• A person of integrity who can present strong character and employment references and pass a criminal background check

Qualifications, Experience and Skills
• Advanced Diploma in Business Administration, Office Management. Additional qualifications in financial management, human resource or as Personal Assistant or Secretary are a plus
• Minimum 5 years’ experience as an Executive Assistant to Senior Management
• Advanced Microsoft Office skills, with an ability to become familiar with organization specific programs and software
• Strong communication skills (written and verbal)
• Experience in financial and human resource management an added advantage
• Proficiency in collaboration and delegation of duties
• Experience in setting up an executive office from inception highly desirable
• Strong organization, schedule management, project management, and problem solving skills with impeccable multi-tasking skills
• Experience exercising discretion and confidentiality with sensitive company information
• Exceptional interpersonal skills
• Friendly and professional demeanor

Work Hours: 8

Experience in Months: 60

Level of Education:
Bachelor Degree


Job application procedure
To apply, please send as ONE DOCUMENT cover letter, current and detailed CV with traceable references and copies of educational documents to: [email protected]  by 5th September 2021 . Please indicate the position title in the subject line.

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