Administrative Assistant

ADMINISTRATIVE ASSISTANT (1 Position)

Reporting to the General Manager, the Administrative Assistant will be responsible for the provision of administrative support to the Company.

DUTIES AND RESPONSIBILITIES

  • Provide administrative support in the management of the Company office;
  • Coordinate all incoming and outgoing correspondence
  • Maintain a register of all queries and responses submitted to the Company office
  • Maintain hardcopy and electronic office filing system
  • Perform general clerical duties to include but not limited to photocopying, faxing, mailing, and filing
  • Support Company staff in assigned project work
  • Set up and co-ordinate meetings and conferences
  • Meet, receive and attend to clients and visitors
  • Arrange for accommodation and transport for staff and visitors
  • Maintain office inventory
  • Ensure backup documents are properly and systematically filed
  • Ensure cleanliness and high standards of hygiene of office and maintenance of office equipment
  • Support the preparation of unit monthly and quarterly work plan and budgets
  • Provide administrative support in the management of the Company office;
  • Undertake highly, effective and detailed communication with the General Manager;
  • Report and analyse problems experienced with the administrative support of the Company office, so that remedial actions can promptly be taken;

QUALIFICATIONS AND SKILLS

  • Diploma in Business Administration, Management Studies or any related field
  • Computer literate
  • Ability to work independently
  • Excellent communication skills
  • At least 2 years’ relevant work experience

All applications in writing should be accompanied by up-to-date Curriculum Vitae and supporting documents (Note: do not send originals) with the names and addresses of three referees, one of which should be the last or current employer. The applications must be submitted in a sealed envelope indicating the position being applied for.

Applications should be submitted by 30 October, 2020 to the address below:

The Board Chairperson
Mumbwa Farmers Cotton Ginning and Pressing Company
C/o Citizens Economic Empowerment Commission
Plot 6457, Los Angeles Boulevard
LongAcres
P.O Box 35068
LUSAKA

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