Expression of Interest (EOI)

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EXPRESSION OF INTEREST (EOI)

PRE-QUALIFICATION OF VENDORS

PURPOSE

DAI is seeking to prequalify vendors that are interested in becoming a preferred supplier for the USAID Scaling Up Nutrition Technical Assistance Activity (SUN TA). SUN TA is a cross-ministry and multi-donor program aimed at reducing stunting in Zambia through implementation of the Government of the Republic of Zambia (GRZ) 1,000 Most Critical Days Program.

DAI is hereby inviting bidders to submit applications for expression of interest to be considered for the supply of goods /provision of services in one or more of the following categories for its Lusaka and District Offices (13), for the period January 2022-December 2022.

All services/goods (unless specified) are needed in the following districts: Lusaka, Chibombo, Kasama, Kabwe, Kapiri-Mposhi, Kaputa, Kitwe, Luwingu, Mansa, Mbala, Mumbwa, Nchelenge, Ndola, Samfya. You must specify which district(s) your application is for. Please note you must have a physical location in the province in which you are applying.

EOI Number / DESCRIPTION

EOI-SUNTA-2021-001 Stationery and Office Supplies including toners for printers
EOI-SUNTA-2021-002 Printing and Photocopying Services
EOI-SUNTA-2021-003 Groceries- Cleaning and Kitchen Supplies
EOI-SUNTA-2021-004 Office Cleaning Services
EOI-SUNTA-2021-005 IT Equipment- Computers, Printers, photocopiers, scanners (Lusaka Only)
EOI-SUNTA-2021-006 Accommodation and Conference Venues
EOI-SUNTA-2021-007 Catering Services
EOI-SUNTA-2021-008 Security Systems
EOI-SUNTA-2021-009 Office Renovation and Repair Services (Electric, Plumbing, Painting, etc.)
EOI-SUNTA-2021-010 Translation Services
EOI-SUNTA-2021-011 Legal Services (Lusaka only)
EOI-SUNTA-2021-012 Office Furniture
EOI-SUNTA-2021-013 Car and/or Truck hire services
EOI-SUNTA-2021-014 Cell Phones
EOI-SUNTA-2021-015 Courier Services
EOI-SUNTA-2021-016 Air Conditioning Services
EOI-SUNTA-2021-017 Personal Protective Equipment (PPE)
EOI-SUNTA-2021-018 Insurance Broker (Lusaka only)
EOI-SUNTA-2021-019 Tires

Response Submission Deadline and Format

The deadline for responding to this EOI is October 25, 2021 at 17:00 Hrs.
Responses must be emailed to [email protected] P lease address the subject of the email with the EOI Number, name of service/good and location. For example, “EOI-SUNTA-2021-007, Stationery and Office Supplies, Lusaka.”

Vendors must complete their responses, in English, following the specifications outlined below, attaching the EOI Documents as an email attachment. If there is interest in more than one category, a separate email should be sent for each as applications will be sorted into categories. The response format should consist of following three sections:

Section 1: Vendor Information

Cover Letter:

  • Must include;
  • Company Name, Address and Phone Number
  • Number in Years in Business.
  • Number of Employees (full and part-time), name of key Management.
  • A clear statement on the services and/or goods the vendor is interested in being registered for.
  • Must have the date, be signed, and must include a statement confirming that the vendor is not a broker or an agent.

Additional Required Attachments:

  • Company Registration/certificate of incorporation
  • ZRA TPIN Certificate.
  • VAT Registration certificate if applicable.
  • Tax Clearance Certificate.
  • All relevant statutory documents for the business related to your trade.

Section 2: Technical Capability

Technical capability statement supported by any brochures, standard price lists, visuals, memos or website information that show the vendors ability to provide services and/or goods in their chosen category.

Section 3: Client Reference

Three (3) references with past performance descriptions illustrating relevant experience delivering the required goods and/or services. Each reference MUST include the Client Name, address, Point of Contact, Telephone number, email and the period for performance and value of the contract.

Notification process

DAI will not acknowledge receipt of all submissions, however, will notify successful vendors, if any, who have been selected for registration, once the review process is complete. Successfully registered vendors may be invited to respond to a solicitation, and/or multiple solicitations within the next twelve months.

Obligations

The registration process in no way obligates DAI to select or award a contract, nor does it commit DAI to pay any costs incurred by the organization in preparing and submitting the application documents. All information provided by vendors in response to this EOI will be treated confidentially. DAI will not use the information in any other context or setting and we will not reveal details to other parties.

This EOI is free of charge, the issuance of this EOI solicitation does NOT in any obligate DAI to award a subcontract. Applicants will not be reimbursed for any costs associated with the preparation of their bids.

To apply for this job email your details to [email protected]