Assistant Accountant

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Job Title:  Assistant Accountant

Reporting Line:  Unit Accountant

Job Summary

The incumbent is required to undertake the basic accounting, financial accounting and reporting.

Performance Criteria

Meeting financial deadlines and Targets

Tasks Involved Non-Payroll Taxes

• Review and compare income in Ericsoft and Evolution.

• Data entry and computation of both output and input VAT

• Reconcile input and output VAT accounts

• Maintain an accurate VAT control account

• Prepare monthly VAT returns for review and approval

• Filing of monthly VAT returns

• Computation of Tourism Levy and any other non-payroll taxes, preparation of returns and getting approval before submission.


• Posting of purchase invoices and payments, allocating payments to correct invoices paid, ensuring suppliers are paid on time.

• Processing payment vouchers, proper reconciliation attached for payments

• All voucher should be approved before payments are made and should have approved purchase order, invoice and proof of receipt of goods or services(GRN).

• Check payments for correctness before submission for approval

• Submit supplier recons and aging weekly by Wednesday

• Cash book forecast every Monday

• Daily Bank reconciliations

• Ensure suppliers individual accounts are up to date always.

• Ensure proper filling of all supporting documentations

Stock Takes for Flash Report s

• Take part in kitchen stock takes incl fridges after service

• Take part in bar stock takes incl bar after service

• Supervise all stock takes

• Undertake spot checks

• Supervise cutlery/crockery/linen/SPA /Amenities/stock takes and make sure you produce a valuation report for review

Monthly Schedules and Controls

Prepare the following monthly schedules and reconcile them to the general ledger:

• Prepayments

• VAT control account

• Follow up any non reconciling items and ensure that pending items are cleared within one month

• Report any irregularities to the Financial Controller

Other duties

• System backup on a daily basis

• Daily Income audit

• Ensure timely submission, payments of all taxes and other statutory obligations to prevent penalties

• Ensure all licenses from the council, ministry of tourism and others are renewed on time including insurances

• Process standard monthly journals and make sure they are approved by the FC

• Daily revenue reports

• Be constantly aware of the need to improve the efficiency of sections under your control and make proposals on this to the Financial Controller/Supervisor.

• Any other duties assigned by the Financial Controller/Supervisor

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