Senior Programme Assistant at UNHCR, the UN Refugee Agency


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  • Company: UNHCR, the UN Refugee Agency
  • Location: Zambia
  • State: Zambia
  • Job type: Full-Time
  • Job category: NGO Jobs in Zambia

Job Description

Duties And Qualifications

Duties

  • Provide administrative assistance and support in routine services and activities within Programme thus better able to meet the needs of persons of concern.
  • Assist in organizing and documenting the selection of partners in accordance with the policy on selection and retention of partners, ensuring due diligence to meet the requirements of projects.
  • Provide support to ensure partnership agreements are established in a timely manner, regularly monitored and reported on, in compliance with established guidelines and procedures included in the framework for implementing with partners.
  • Guided by the MFT approach, support the development and implementation of monitoring plans for activities implemented through partnerships and those under direct implementation in line with Programme Manual and programming instructions.
  • Contribute to the review and analysis of operations plans, mid-year and year-end reports, ensuring quality assurance and compliance with established policies, guidelines, procedures and standards. Generate and maintain records of implementation rate (performance progress and expenditures) on a regular basis.
  • Assist in ensuring compliance with issuance of audit certificates for partners in line with the Policy on Risk-Based Project Audits.
  • Use UNHCR¿s corporate tools (e.g. Focus Client, Global Focus Insight and FOCUS Reader, MSRP) for core activities related to planning, budgeting, implementation and reporting, generating data for evidence-based programmatic decisions and analysis.
  • Actively contribute to UNHCRs programming of community of practice and continuously contributing to improvements of programming tools and processes.
  • Perform other related duties as required.

Minimum Qualifications

Education & Professional Work Experience

Years of Experience / Degree Level

G5 – 2 years relevant experience with High School Diploma; or 1 year relevant work experience with Bachelor or equivalent or higher

Relevant Job Experience

Essential

Demonstrated experience in Programme Management, Operation Management Cycle and related processes.

Knowledge of Results Based-Management.

Computer skills (in MS office) including advanced Excel skills (pivot tables, data management, etc)

Desirable

Completion of UNHCR Learning Programmes or specific training relevant to function of the position including Programme Management ¿ Level 1. E-tutoring of PM1, Framework for Implementing with Partners Learning Programme.

Experience in programme management training and capacity building activities.

Functional Skills

  • IT-Computer Literacy

PG-Programme Management (programme cycles and reporting standards)

PG-Results-Based Management

DM-Database Management

PG-Programme Analysis

Position Competencies

Core Competencies

Accountability

Communication

Organizational Awareness

Teamwork & Collaboration

Commitment to Continuous Learning

Client & Result Orientation

Managerial Competencies

Empowering and Building Trust

Cross-Functional Competencies

Analytical Thinking

Planning and Organizing

Stakeholder Management

Language Requirements

Method of Application

Submit your CV and Application on Company Website : Click Here Closing Date : 10th Dec. 2021
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