Programs Assistant for TTE Zambia

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School-to-School International is seeking a Programs Assistant to join the team in its Lusaka-based office to support the newly awarded Transforming Teacher Education, a five-year project funded by the United States Agency for International Development (USAID) and implemented in partnership with Florida State University.

Responsibilities:

  • Support the technical team in planning logistics of all programmatic activities
  • Complete procurement forms, collect quotations, and other related work for all programmatic-related procurements
  • Manage participant invitations and communications for trainings, meetings, and workshop logistics
  • Provide general programmatic support, such as meeting planning, taking minutes of programs meetings, monitoring files, filing program-related documents, and other programmatic services as required
  • Work with the technical and finance team to support teaching and learning materials’ printing, procurement, and distribution processes as necessary
  • Manage the chief-of-party’s scheduling and transportation to/from meetings, trainings, and other events
  • Attend team meetings and organizational initiatives, as needed
  • Coordinate and support international and local travel arrangements, as needed
  • Coordinating with key partners such as the University of Zambia, the ministry of general education, and Zambia’s colleges of education
  • Provide IT, computer, electronics support during meetings, workshops, and activities
  • Report to the Senior Literacy Specialist
  • Other duties as assigned by supervisor

 

Qualifications:

  •  Degree in business administration, communication, project management, or other related fields. Comparable and relevant work experience may replace educational requirements
  • At least one year of specific experience in the field of administrative management, executive secretariat, or project management with international organizations
  • Experience working with remote teams and communicating using Skype, WhatsApp, Zoom, or other communication platforms
  • Experience in IT a plus
  • Extremely organized
  • Excellent command of the Microsoft suite (Word, Excel, PowerPoint) and project management software
  • Strong communication, written, and interpersonal skills
  • Fluency in English
  • Ability to interact professionally with team members, consultants, financial institutions, and USAID
  • Willingness and flexibility to adapt to changing priorities and shifting deadlines
  • Willingness and ability to travel occasionally to sites as needed

To apply for this job please visit sts-international.org .

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