Finance Officer

Finance Officer, Zambia
Location: Zambia, Lusaka
Division: Program Management
Status: Local National Employee
Position Number: 20:250
The Finance Officer will provide office administrative and operation support to the IFES-Zambia field office.
Job Responsibilities:
MAJOR DUTIES AND RESPONSIBILITIES :                                  

The Finance Officer will assist with all financial transactions, expense tracking and record keeping, day-to-day office administration, management of local contrast and purchase orders, and other general support to program activities. The Finance Officer will provide assistance to:

  • Prepare local procurement packages and ensure procurements and expenditures are in accordance with USAID and IFES policies and regulations.
  • Collect office bills and make payments for regular office expenditures via credit card or IFES’ payment processing system.
  • Ensure that all deposits and expenses are supported by appropriate documentation as required by IFES policy and donor regulations and are allocated to the appropriate budget category/ Chart of accounts.
  • Responsible for the preparation of vouchers in QuickBooks, and preparation of checks for all project expenditures into QuickBooks accounting system.
  • Prepare monthly financial reports with supporting documentation for all accounts, to be sent to IFES Headquarters as required.
  • Preparation of end of month bank reconciliation and processing of monthly payroll including withholding and payment of the necessary taxes to the authorities.
  • Forecast field office monthly operational costs for cash flow management and prepare monthly wire transfer requests when necessary.
  • Review petty cash custody and reconciliation as required.
  • Process VAT exemptions for all applicable payments.
  • Track local employees’ vacation and sick leave accruals and usages.
  • Support the preparation of program events.
  • Responsible for the day-to-day management of all suppliers/vendors and managing all contracts/leases.
  • Other duties as assigned.
SKILLS and SPECIFICATIONS

  • The ability to remain highly organized while handling multiple tasks under tight deadlines;
  • The ability to complete tasks with limited supervision;
  • Excellent reporting and document handling skills;
  • Excellent communication skills in order to be able to work with IFES program and administrative staff to identify and resolve issues.
  • Willingness to adhere to all principles of confidentiality.
  • Must value operating in a collaborative and cooperative environment.
  • Ability to show initiative, good judgment, and resourcefulness.
  • Ability to handle sensitive issues and address inclusion matters with integrity

 

EDUCATION and QUALIFICATIONS

  • Bachelor’s Degree in Finance, Business Management or related required.
  • 4 years of experience working with international NGOs on implementation of international technical assistance programs;
  • Familiarity with USAID rules and regulations on financial management and procurement is required;
  • Demonstrated professional experience and knowledge in Generally Accepted Accounting Principles (GAAP), budgeting and fiscal control principles;
  • Relevant skills in automated accounting software systems and database spreadsheets;
  • Proficiency in Word, Power point, Outlook and Excel.

LANGUAGE SKILLS :  Fluency in English required.

TRAVEL :   Travel may be required.

 

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:  Standard office work environment.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

To apply for this job please visit http://www.vs4.vscyberhosting.com .

Partagez et envoyez cette annonce à vos amis !
Job Requirements – Records Inventory Office Education College Diploma Accounting / Finance Required Skills Diploma in Records Management, Library and Information studies or an equivalent qualification Ability to work with…
Job Description To lead the design and implementation of monitoring and evaluation activities for the EQUIP programme, including capacity building of partner organizations in the areas of monitoring, evaluation, and…
Our client is looking for a professional HR Generalist to join their team in Zambia. This role will be accountable for providing HR transactional support and business partnering to Line…
Job Purpose To perform human resources and administrative functions in order to maximize utilization of labour and efficiency across the organization. Qualification and Experience: Grade 12 School Certificate Diploma in…
Lodge Job Opportunities A Makeni based lodge is looking for energetic, service-oriented individuals to fill up the following vacancies: Who will be responsible for overseeing the day-to-day operations of our…
Trakkers Transport Zambia Ltd requires the services of a qualified person to fill the position of Transport & Logistics Manager. The company is involved in the transportation of fuel, acid,…
The five-year (2020-2025) USAID Local Impact Governance Activity (Local Impact) will help Zambia build up a sub-national system of governance for devolved service delivery more responsive to citizen needs. The…
The World Wide Fund for Nature (WWF) Zambia Country Office seeks to recruit a proficient and self-motivated individual in the position Grant Accountant to be based in Lusaka. Reporting to…