Finance Officer

Finance Officer, Zambia
Location: Zambia, Lusaka
Division: Program Management
Status: Local National Employee
Position Number: 20:250
The Finance Officer will provide office administrative and operation support to the IFES-Zambia field office.
Job Responsibilities:
MAJOR DUTIES AND RESPONSIBILITIES :                                  

The Finance Officer will assist with all financial transactions, expense tracking and record keeping, day-to-day office administration, management of local contrast and purchase orders, and other general support to program activities. The Finance Officer will provide assistance to:

  • Prepare local procurement packages and ensure procurements and expenditures are in accordance with USAID and IFES policies and regulations.
  • Collect office bills and make payments for regular office expenditures via credit card or IFES’ payment processing system.
  • Ensure that all deposits and expenses are supported by appropriate documentation as required by IFES policy and donor regulations and are allocated to the appropriate budget category/ Chart of accounts.
  • Responsible for the preparation of vouchers in QuickBooks, and preparation of checks for all project expenditures into QuickBooks accounting system.
  • Prepare monthly financial reports with supporting documentation for all accounts, to be sent to IFES Headquarters as required.
  • Preparation of end of month bank reconciliation and processing of monthly payroll including withholding and payment of the necessary taxes to the authorities.
  • Forecast field office monthly operational costs for cash flow management and prepare monthly wire transfer requests when necessary.
  • Review petty cash custody and reconciliation as required.
  • Process VAT exemptions for all applicable payments.
  • Track local employees’ vacation and sick leave accruals and usages.
  • Support the preparation of program events.
  • Responsible for the day-to-day management of all suppliers/vendors and managing all contracts/leases.
  • Other duties as assigned.

  • The ability to remain highly organized while handling multiple tasks under tight deadlines;
  • The ability to complete tasks with limited supervision;
  • Excellent reporting and document handling skills;
  • Excellent communication skills in order to be able to work with IFES program and administrative staff to identify and resolve issues.
  • Willingness to adhere to all principles of confidentiality.
  • Must value operating in a collaborative and cooperative environment.
  • Ability to show initiative, good judgment, and resourcefulness.
  • Ability to handle sensitive issues and address inclusion matters with integrity



  • Bachelor’s Degree in Finance, Business Management or related required.
  • 4 years of experience working with international NGOs on implementation of international technical assistance programs;
  • Familiarity with USAID rules and regulations on financial management and procurement is required;
  • Demonstrated professional experience and knowledge in Generally Accepted Accounting Principles (GAAP), budgeting and fiscal control principles;
  • Relevant skills in automated accounting software systems and database spreadsheets;
  • Proficiency in Word, Power point, Outlook and Excel.

LANGUAGE SKILLS :  Fluency in English required.

TRAVEL :   Travel may be required.


PHYSICAL REQUIREMENTS/WORK ENVIRONMENT:  Standard office work environment.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.

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