Finance & Admin Intern

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INTERNSHIP JOB DESCRIPTION:

Finance & Admin Intern

Introduction:  Undikumbukire Project Zambia (UP Zambia) is a specialist provider of legal and social services to juveniles in conflict with the law, providing legal assistance to hundreds of juveniles each year and visiting facilities across 4 provinces on a regular basis.

Role

To provide logistical & financial management support to various departments /units for efficient operations of the country Office. This internship is for a period of three months.

Key Areas of Responsibility:

i) Administration

ii) Arranging of bookings for trainings, meetings, workshops, staff travels, etc

iii) Support the office orientation for new employees

iv) Receive, count, & verify procurements, ensure all items are accounted for, and the process is properly documented

v) Issuing & replenishing with proper documentation & ensuring that sufficient stock levels of office supplies are maintained

vi) Ensure teams are adequately supported in terms of supplies, transport etc. especially teams operating away from the office.

vii) Support in managing in-kind donations received

viii) Maintain an organized staff pick up & travel schedule 2. Financial Management

ix) Assist with logging & filling of documents, personal files, payments & staff retirements etc

x) Timely receipting & banking of cash received

xi) Checking & review of staff float retirements.

xii) Track all staff floats, make follow ups & ensure that they are retired on time.

xiii) Updating & maintaining the Company’s asset register & ensure proper handover of equipment by staff separating

xiv) Assist in preparing all documentation for the annual audit.

xv) Act as a bank agent

xvi) Performing such acts and providing such services as may from time to time be communicated to you by the Accountant or Executive Director.


Line Management : Accountant

Skills, Experience & Personal Attributes:

i) Diploma or bachelor’s degree Accounting and or Business Administration

ii) Knowledge in stock management will be an added advantage

iii) Strong organizational skills & detail oriented

iv) Strong time management skills

v) Must be able to work with little supervision & as part of a team

vi) Strong knowledge of all Microsoft Office programs

To apply, send a covering letter and CV to [email protected] with subject line “Finance & Admin Intern” by 16th July 2021. Only shortlisted candidates will be contacted .

To apply for this job email your details to [email protected]

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