Coordinator, Budgeting, Donor Reporting and Partnership job at Save the Children

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Vacancy title:
Coordinator, Budgeting, Donor Reporting and Partnership

[ Type: FULL TIME , Industry: Nonprofit, and NGO , Category: Management ]

Jobs at:

Save the Children

Deadline of this Job:
15 October 2021  

Duty Station:
Within Zambia , Lusaka , South - Central Africa

Date Posted: Tuesday, October 05, 2021 , Base Salary: Not Disclosed


Coordinator, Budgeting, Donor Reporting and Partnership
Child Safeguarding Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people.

Role Purpose:
Finance Manager is responsible for the overall award budgeting, contracting and donor reporting management. This holder of the role is also responsible for financial and grants compliance aspects as well as supervision and mentoring of the finance and non-finance teams. The post holder ensures high quality services to clients are in line with SCI Policies and Procedures in both a development and humanitarian response context.

Scope Of Role:
Reports to: Head of Finance
Staff directly reporting to this post: Budget & Reporting officer or/and Partnership Assistant

Budget responsibility: none
Key Areas Of Accountability:
Budget Preparation, Management and Monitoring
• Responsible for the overall day-to-day activities of budgeting, donor reporting and Partnership unit.
• Lead the development of cost proposals for new programs as well as for existing grant modifications by ensuring all relevant stakeholders are involved in the budgeting process
• Lead the development of the master budget and ensure all Non Thematic costs/assumptions are included and up to date
• Maintains information on budget availability for all grants
• Ensures budgets in BVA report are updated on a periodic basis
• Produces high quality Budget vs. Actuals (BvA) analyses to support budget holders in their budget management.
• Participated in monthly budget monitoring meetings, identifying any areas of slow or fast burn rates or other challenges. Ensures all follow actions are addressed after the BvA meetings
• Provides advice/training to budget holders on budget management and budget phasing

Grant / Contract Management and Compliance
• Ensures compliance with all donor requirements and advises budget holders on compliance issues.
• Advises budget holders on how best to utilise a programme’s funding portfolio
• Ensures donor regulations are communicated to all staff and that all activities meet donor requirements.
• Ensures all donor financial reports are submitted on the timely fashion without any delays
• Lead on award close out processes and reconciliation (financial aspects only).
• Sub-award management
• Responsible for the financial aspects of partnership management
• Lead all partner finance-related due diligence, assessments, vetting and selection processes
• Reviews potential sub-grantees’ proposals and budgets
• Participates in the process of awarding sub-grants/sub-contracts
• Review/amend/draft partnership agreement
• Organize/provide necessary technical assistance/capacity building trainings to cover capacity gaps identified
• Reviews sub-grantees / sub-contractors financial reports and ensure all variances between the budgets and actuals have been properly explained
• Conducts field visits to sub-grantees to check the financial report supporting documents.
• Ensures compliance with all donor requirements and advises budget holders on compliance issues.
• Ensures donor regulations are communicated to partner staff and all activities meet donor requirements
• Lead on sub-award and sub-award close out processes and reconciliation
• Financial management
• Support the Head of Finance with treasury management by ensuring that the Office is fully funding, on time and within the cash limit thresholds at the end of the month.
• Ensure the cost allocation methodology (CAM) principles are adhered and followed in both budget preparation and implementation.
• Reviews CAM produced entries based on allowable and allocable criteria
• Ensure that payments and Journals are authorized in line SCI, donor and National laws and regulations.
• Review the reclassifications proposed by program staff for eligibility in line with donor regulations and in line with Save the Children Financial policies
• Review expenses on a monthly basis to insure the correctness of booking/coding, eligibility and compliance with the donor policies and procedures.
• Carries out inductions and staff trainings for finance procedures, donor requirements etc
• Other Responsibilities
• Assists in preparation of all documents for audits and facilitates the work of the auditors in-country
• Regularly familiarizes themselves with relevant local laws including taxation and social security laws and serves as a resource for the office on such laws
• Regularly familiarizes themselves with donor requirements on grants and contracts and serves as a resource for budget holders on these donor requirements.
• Review Monthly cash projections on budget availability for each awards
• Review SODs on a monthly basis to ensure the completeness of the awards and the accurateness of the respective budget holders.

SKILLS AND BEHAVIOURS (Our Values In Practice)

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition :
• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically.

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity :
• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity :
• Honest, encourages openness and transparency

Qualifications And Experience
• BS in Accounting/Finance or any other related Fields
• Recommended 4+ years of relevant work experience in budgeting and budget management, especially on finances/grants management in an international organisation
• Excellent analytical skills – the ability to analyse complex financial data and design and produce effective management information.
• Previous experience with various donors financial policies and guidelines including USAID, Europe Aid, Sida, CIDA, UNICEF, UNHCR, ECHO, and other institutional donors
• Understanding of financial systems and procedures.
• Experience of computerised accounts packages, Excel, PowerPoint and Word.
• Good sense of responsibility.
• Excellent organizational & communications skills
• Good proficiency in spoken and written English
• Good computer skills especially in spreadsheet & data analysis (excel & access) and familiarity with accounting software is preferred.
• Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies
• Commitment to and understanding of Save the Children’s aims, values and principles including rights-based approaches

Work Hours: 8

Experience in Months: 48

Level of Education:
Bachelor Degree


Job application procedure

To apply for this job email your details to [email protected]

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