You will act as the point of contact for all employees, providing administrative support and managing their queries. Main duties include Tracking and overseeing all fuel/Shop stocks/ managing office stock, preparing regular reports (e.g. expenses and fuel/shop/office budgets) and organizing company records. If you have previous experience as an Office Administrator.
Ultimately, you should be able to ensure our administrative activities run smoothly on a daily and long-term basis.
Manage office supplies stock and place orders
Prepare regular reports on expenses and office budgets
Maintain and update company databases
Organize a filing system for important and confidential company documents
Answer queries by employees and clients
Update office policies as needed
Maintain a company calendar and schedule appointments
Book meeting rooms as required
Distribute and store correspondence (e.g. letters, emails and packages)
Prepare reports and presentations with statistical data, as assigned
Arrange travel and accommodations
Schedule in-house and external events
Proven work experience as an Administrative Officer, Administrator or similar role
Solid knowledge of office procedures
Experience with office management software like MS Office (MS Excel and MS Word, specifically)
Strong organization skills with a problem-solving attitude
Excellent written and verbal communication skills
Attention to detail
To apply for this job please visit http://www.recruitmentmattersafrica.com .