Administrative Officer

ACTIVITY OVERVIEW

The five-year (2020-2025) USAID Local Impact Governance Activity (Local Impact) will help Zambia build up a sub-national system of governance for devolved service delivery more responsive to citizen needs. The program will engage national and sub-national authorities to expand the capabilities of district-level governance bodies to deliver sustainable development outcomes, increase effective citizen and private-sector involvement in development planning and monitoring, and improve public financial management and domestic revenue generation.

The activity will work toward three objectives:

  • Objective 1: Citizens improve their collective skills to effectively assess service-delivery needs and performance and constructively engage with government.
  • Objective 2: The sub-national governance system becomes more responsive to citizen needs, generates, and accountably expends revenue, and improves service-delivery outcomes.
  • Objective 3: The program generates learning and facilitates problem solving that supports the development of an effective, financially viable sub-national governance system for devolved services, capable of being scaled up throughout Zambia.

PURPOSE

The Administrative Officer is responsible for day-to-day project operations and logistics needs in the Lusaka office and supporting activities and operations in provincial offices.

RESPONSIBILITIES

  • Enforces use of DAI’s operations & procurement system (TAMIS)
  • Maintains electronic records and files of all required backup documentation in the relevant DAI’s system platforms, including any required hard copy files
  • Administers the in-office stock of stationery and office supplies, and oversees management of supplies in provincial offices
  • Oversees the management of project vehicles and fuel
  • Manages project drivers
  • Inspects goods or verify services, confirm delivery and receipt of goods, and monitor the use and disposition of goods
  • Oversees logistical arrangements for events, renting of premises, arrangement of accommodation, transportation, coordination with participants and invited experts
  • Assists the Finance and Operations Director and other senior operations staff as required
  • Provides support for day-to-day office operations and logistics needs
  • Oversees logistical arrangements for project travel

Other duties

  • Provides leave of absence cover for staff as required
  • Escalates any issues to his/her supervisor immediately
  • Prepared to travel to project provincial offices as required
  • Performs any other duties as assigned

PLACE OF PERFORMANCE AND REPORTING

  • The position will be based in the Local Impact main office in Lusaka, Zambia and will report to the Finance and Operations Director
  • There may be some travel to provincial offices
  • The position will manage Local Impact drivers and fleet

QUALIFICATIONS

  • University degree in relevant field required.
  • 4+ years of work experience in logistics, procurement, office administration, and other relevant areas
  • Experience working on USAID projects/activities
  • Ability to respond effectively to time sensitive demands & inquiries
  • Demonstrated exceptional customer relations (both internally & externally)
  • Excellent organizational skills with a willingness to take initiative and be proactive
  • Ability to work on multiple concurrent procurements
  • An energetic, forward-thinking and creative individual with high ethical standards and appropriate professional image
  • Fluency in English is required

APPLICATION

  • Use the URL provided in the advertisement to apply
  • Applications must be received before the closing date
  • Only short-listed candidates will be notified
  • No phone inquiries

To apply for this job please visit fs9.formsite.com .

Partagez et envoyez cette annonce à vos amis !
Job Details Description   Title:  Programme Director Reporting Unit/Supervisor:  Country Director Location:  Lusaka, Zambia Travel:  Up to 50%, frequent local travel   TechnoServe Background:     TechnoServe is a leader in harnessing…
Education Bachelors Degree Accounting / Finance Required Skills Inventory management skills Good organization skills Accurate data entry skills Bachelors Degree in Information Systems, Accounting, Finance, Business Administration or any related…
Mabiza Resources Ltd operates the Munali Nickel Mine, which is located in the Mazabuka District, 80kms south of Lusaka, Zambia. Mabiza is a wholly-owned entity of Consolidated Nickel Mines Ltd….
Required Skills Bachelor or Master’s degree in any business related field, monitoring and Evaluation qualification will be an added advantage. Minimum 3 years of experience in similar position in an…
Assistant Accountant (1 Post) Working under the supervision of the Finance Manager, the Assistant Accountant will carry out professional accounting and finance-related duties in support of the execution of the…
Responsibilities Provides administrative support to ensure efficient operation of office. Answer, screen and transfer inbound phone calls Schedules meetings and supports visitors. Carries out administrative duties such as filing, typing,…